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Office Coordinator

3 months ago

Halton Hills, Ontario, Canada Gold Freight Full time
Office Coordinator Position at Gold Freight
  • Employment Type: Permanent
  • Language of Work: English
  • Work Hours: 32 to 40 hours weekly
  • Required Education: Secondary (high) school graduation certificate
  • Experience Required: 1 to 2 years
Key Responsibilities
  • Organize and coordinate workshops, conferences, and similar events.
  • Provide training to fellow employees.
  • Document and prepare minutes for meetings, workshops, and conferences.
  • Establish and implement office procedures and routines.
  • Manage scheduling and confirmation of appointments.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries.
  • Gather and compile data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements, including itineraries and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread correspondence, forms, and other documents.
Technical Skills
  • Proficient in MS Excel
  • Familiar with MS Windows
  • Skilled in MS Word
  • Experienced with MS Office Suite
Specialization Areas
  • Correspondence Management
  • Report and Record Keeping
  • Invoice Processing
Safety and Security
  • Bondable status required.
Transportation and Travel
  • Personal transportation is necessary.
Work Environment
  • Fast-paced work setting.
  • Ability to work under pressure.
  • Meet tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks involved.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal communication skills.
  • Strong written communication skills.
  • Adaptability and flexibility.
  • Highly organized.
  • Team-oriented.
  • Accuracy in work.
  • Client-focused approach.
  • Dependability.
Inclusivity Support
  • Offers mentorship and networking opportunities for individuals with disabilities.
  • Provides training to foster a welcoming environment for persons with disabilities.
  • Implements inclusive recruitment practices.
Support for Newcomers
  • Facilitates integration for newcomers and refugees.
  • Assists with foreign credential recognition.
  • Provides mentorship programs for newcomers.
  • Offers diversity training to create an inclusive workplace.
Support for Youth
  • Provides tailored on-the-job training for youth.
  • Offers mentorship and networking opportunities for young individuals.
  • Creates a welcoming environment for youth through awareness training.
Support for Veterans
  • Provides mentorship and networking opportunities for veterans.
  • Creates a welcoming work environment for veterans through training.
Support for Indigenous Workers
  • Offers mentorship and networking opportunities for Indigenous employees.
  • Builds relationships with Indigenous communities and organizations.
  • Provides cultural competency training for all employees.
Support for Mature Workers
  • Encourages age diversity in hiring practices.
  • Provides training to foster a welcoming environment for mature workers.
  • Offers mentorship and networking opportunities for mature employees.
Support for Visible Minorities
  • Implements hiring practices that promote diversity.
  • Offers mentorship programs for visible minorities.
  • Provides diversity training to create an inclusive workplace.