Administrative Coordinator
2 months ago
Job Summary:
The Administrative Assistant plays a vital role in supporting the day-to-day operations of the company. This includes coordinating and communicating office activities, greeting and welcoming guests, and providing administrative support to the team.
Key Responsibilities:
- Greet and welcome guests upon arrival and provide a positive first impression of the company.
- Respond to inquiries from clients, business partners, and other parties, and refer them to the appropriate individuals or departments.
- Administer and manage mail, packages, and correspondence, and distribute them to the relevant parties.
- Provide basic and accurate information to visitors and callers, and take and record messages for staff members.
- Support other areas of the business as required, including organizing meetings and events.
- Organize, maintain, and coordinate office records, files, and databases.
- Keep updated records of office expenses and costs.
- Perform other administrative duties such as filing, photocopying, transcribing, and scanning.
- Assist in the distribution and translation of memos and other correspondence, and assist in the compilation of data for various reports and draft forms, letters, and reports.
- Maintain the reception area in a tidy and presentable manner.
- Assist with company events and functions.
- Order front office supplies and maintain inventory of stock.
- Manage interactions with cleaning staff and procurement of cleaning supplies.
- Maintain office security by following safety procedures and monitoring the log book.
- Participate as a member of the Joint Health and Safety Committee.
Requirements:
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Minimum of one year experience in an administrative assistant or customer service role.
- Fluency in French and English (both written and verbal).
- High School Diploma or equivalent.
- Strong customer service orientation.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Superior typing skills and ability to write simple correspondence.
- Knowledge of general office procedures.
- Able to maintain filing systems and basic databases.
- Ability to maintain and handle confidential information with discretion.
- Meticulous records maintenance skills.
- Maintain a professional appearance, demeanor, and attitude at all times.
What Mircom Offers:
- A great working environment with opportunities for career advancement.
- Competitive salary.
- Group Insurance benefits.
- Company RRSP program.
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