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Office Administration Specialist

3 months ago

Whitby, Canada Prominent Logistics Services Full time
Position Overview

As an Office Coordinator at Prominent Logistics Services, you will play a vital role in ensuring the smooth operation of our administrative functions. Your responsibilities will encompass a variety of tasks aimed at enhancing office efficiency and productivity.

Educational Requirements
  • Completion of secondary (high) school graduation certificate is mandatory.
Key Responsibilities
  • Implement and refine administrative processes to improve overall efficiency.
  • Assess and review new administrative procedures for effectiveness.
  • Delegate tasks effectively to office support personnel.
  • Establish work priorities, ensuring adherence to procedures and deadlines.
  • Manage administrative activities within the organization.
  • Coordinate and plan office services, including accommodation, relocation, equipment, supplies, and maintenance.
  • Compile data and prepare regular and special reports, manuals, and correspondence.
  • Perform data entry tasks accurately.
  • Provide training and support to staff members.
  • Oversee and coordinate office administrative procedures.
  • Monitor and evaluate operational processes.
  • Plan and manage budgetary allocations and expenditures.
Supervisory Responsibilities

You will be responsible for supervising a team of 3-4 individuals.

Work Environment
  • Attention to detail is crucial.
  • Ability to manage a large workload effectively.
Personal Attributes
  • Strong multitasking abilities.
  • Team-oriented mindset.
Experience Requirements

A minimum of 7 months to less than 1 year of relevant experience is required.

This is a permanent position with a work schedule of 30 hours per week.