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Administrative Coordinator

2 months ago

Vancouver, British Columbia, Canada Lehigh Hanson Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lehigh Hanson. As the primary point of contact for our office, you will be responsible for providing exceptional front desk reception and administrative support.

Key Responsibilities:

  • Answer phone calls in a professional manner, directing inquiries to the appropriate departments or individuals.
  • Greet and direct visitors to the correct contacts or service areas.
  • Arrange for courier services, sort and deliver mail, and direct inter-office mail.
  • Order office supplies for the office and other facilities.
  • Code and reconcile monthly expenses.
  • Provide accounts payable/receivable support and other administrative duties to various departments.
  • Send requested copies of invoices and documentation to customers.
  • Maintain employee and department directories for the office and surrounding facilities.
  • Stay up-to-date on company policies, rules, regulations, and procedures.
  • Ensure the daily organization and tidiness of the reception and administrative areas.
  • Exercise sound judgment, integrity, and professionalism in all aspects, including working with confidential and sensitive information.
  • Provide administrative support to the Office Manager and Administration Supervisor as needed.

Requirements:

  • Completion of secondary school is required. Experience with reception and administration is an asset.
  • Ability to prioritize assignments, work on multiple tasks simultaneously, and meet deadlines in a fast-paced environment.
  • High level of independence and self-initiative in managing day-to-day administration.
  • Excellent communication, organizational, and interpersonal skills.
  • Attention to detail and the ability to maintain accuracy while maintaining a fast-paced work environment.
  • Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.

What We Offer:

  • Competitive base salary.
  • Industry-leading benefits package, including health, dental, and wellness.
  • Pension plan with an automatic company contribution as well as matching contributions and RRSP options.
  • Opportunities for training, development, and career growth within a global organization.