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Office Coordinator

3 months ago

Sault Ste Marie, Ontario, Canada Manitoulin Transport Full time
Job Overview

As an integral part of our operations at Manitoulin Transport, the Administrative Assistant will be responsible for a variety of essential tasks that ensure smooth daily functions. This role requires a proactive individual who can handle multiple responsibilities efficiently.

Key Responsibilities
  • Coordinate and schedule driver dispatch based on client requirements, ensuring optimal resource allocation.
  • Maintain inventory levels to prevent shortages and ensure timely availability of products.
  • Ensure compliance with safety protocols by verifying that appropriate personal protective equipment (PPE) is utilized for each task.
  • Manage daily transaction processing, including sales, payments, purchases, deposits, and e-invoice backups.
  • Generate invoices for lubricant products as necessary.
  • Provide assistance to customers during product pickups, ensuring a positive experience.
  • Conduct daily inventory audits and resolve any discrepancies promptly.
  • Deliver exceptional customer service through various communication channels, including phone, in-person, and email.
  • Guide customers to the appropriate personnel for additional assistance when needed.
  • Accurately submit payroll hours on a weekly basis.
  • Participate in month-end procedures, including inventory reconciliation.
  • Perform additional tasks as required to support operational efficiency.
Qualifications

The ideal candidate will possess the following skills and attributes:

  • Proficient computer skills.
  • Strong verbal and written communication abilities.
  • Excellent organizational and time management capabilities.
  • Ability to manage multiple tasks simultaneously.
  • Demonstrated diplomacy, quick thinking, and patience, especially under pressure.
  • Fast and accurate typing skills.
  • Capability to meet tight deadlines.
Additional Information

What We Offer:

  • Profit-sharing opportunities.
  • Quarterly performance incentives.
  • Comprehensive benefits package.
  • Competitive salary structure.