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Office Operations Specialist

3 months ago

Grande Prairie, Canada DCA Printing Inc. Full time
Position Overview

The Office Operations Specialist at DCA Printing Inc. plays a crucial role in ensuring the smooth functioning of our administrative processes. This position requires a proactive individual who can manage various office tasks efficiently.

Key Responsibilities
  • Administrative Management: Review and enhance administrative procedures to improve efficiency.
  • Task Coordination: Establish work priorities, ensuring that all procedures are adhered to and deadlines are consistently met.
  • Office Services Planning: Coordinate and plan for essential office services, including accommodation, equipment, supplies, and maintenance.
  • Budget Assistance: Aid in the preparation of the operating budget while maintaining inventory and budgetary controls.
  • Data Management: Assemble data and prepare various reports, manuals, and correspondence as needed.
  • Payroll Oversight: Oversee payroll administration and ensure accurate processing of employee payments.
  • Record Keeping: Maintain an organized internal record-keeping system and manage incoming and outgoing mail.
  • Invoice Preparation: Prepare invoices and manage bank deposits efficiently.
Technical Proficiency

The ideal candidate should possess knowledge in:

  • Electronic mail systems
  • Accounting software, including QuickBooks
  • MS Office Suite (Excel, Word, Outlook)
  • Point of Sale systems
Work Environment

Our office is accessible via public transportation, and we promote a work culture that values independence and attention to detail. Candidates should be able to work under pressure and manage multiple tasks effectively.

Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Experience: 1 to 2 years in a similar role.
Additional Benefits
  • Free parking available for employees.
  • Permanent employment opportunity.
  • Work hours: 35 hours per week.