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Document Management Specialist

3 months ago

Toronto, Ontario, Canada Bantrel Full time

Job Overview

We are looking for a skilled Document Management Specialist to oversee our documentation processes. The successful candidate will ensure that the Project Company (PCo) complies with established Document Management protocols while collaborating with the Integrated Project Team (IPT) on various projects. This role is crucial in managing documentation related to extensive infrastructure projects, which include multiple stations and significant rail systems.

Key Responsibilities:

  • Ensure adherence to comprehensive Document Management protocols by the PCo.
  • Manage the timely processing of all incoming and outgoing documents.
  • Conduct Quality Assurance & Check (QA/QC) on all document submissions.
  • Regularly interface with both internal and external stakeholders to resolve inquiries or issues.
  • Distribute documents for review according to established processes.
  • Perform periodic audits of submissions and communicate any overdue items.
  • Facilitate bi-weekly meetings with the PCo Document Management Team to ensure compliance.
  • Compile information, such as status reports, for supervisors and project personnel.

Required Qualifications:

  • At least 5 years of experience in Document Management for large-scale projects within an EDMS environment.
  • Proficient in document control processes and related workflows.
  • Familiarity with technical terminology relevant to the industry.
  • Ability to thrive in a fast-paced environment and manage pressure effectively.
  • Experience with document control software, including SharePoint, Aconex, and ProjectWise.
  • Capable of working independently with minimal supervision, demonstrating initiative and sound judgment.
  • Strong interpersonal skills and a proven ability to work collaboratively within a team.
  • Excellent organizational skills and adaptability to changing priorities.