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Accounts Payable Specialist

3 months ago

Cambridge, Ontario, Canada Septodont Full time

Job Overview

The Accounts Payable Specialist is accountable to the Accounting Supervisor and plays a crucial role in managing the Accounts Payable (A/P) operations for various entities and currencies across North America. This role is essential for ensuring the prompt and precise handling, payment, and upkeep of accounts payable.

Key Responsibilities

  • Verifies and reconciles invoices against purchase orders and packing slips, enters data from invoices into the ERP system, and ensures the correct processing of vendor invoices for the appropriate Canadian entity or through intercompany accounts for the US entity. Addresses discrepancies and maintains vendor records.
  • Prepares and processes payments, investigates invoices, returns, credits, and discounts while ensuring accurate general ledger coding and data entry.
  • Provides financial summaries to assist the Treasurer in optimizing payment schedules.
  • Prepares bi-monthly checks, EFT, ACH, and online payments for approval. Communicates payment details to vendors.
  • Organizes and files A/P payment copies and invoices weekly, along with posting summaries.
  • Engages with vendors to resolve account discrepancies and ensures account accuracy. Collaborates with internal staff to gather missing information, approvals, and outstanding invoices. Works with the purchasing department to address discrepancies between purchase orders and invoices, and with the receiving department to resolve any issues related to receiving versus invoicing.
  • Completes company credit applications for supervisor approval.
  • Assists with month-end closing activities, including A/P accruals and journal entries.
  • Provides support for government and audit documentation as needed.
  • Adheres to GMP and regulatory standards, ensuring quality benchmarks are met.
  • Observes and supports all safety protocols and regulations.
  • Embodies the Company Mission, Vision, and Values, as well as current business policies and standards.
  • Performs additional related duties as required.

Required Qualifications

  • At least 2 years of experience in accounts payable, preferably within a manufacturing context.
  • Proficient in Microsoft Office and Accounting & ERP software.
  • Familiarity with Microsoft Dynamics AX and SAP is advantageous.
  • Proven ability to manage confidential matters with a high degree of integrity.
  • Strong attention to detail with the capability to handle multiple tasks simultaneously.
  • Excellent verbal and written communication skills.

Benefits Offered

  • Competitive compensation and benefits package.
  • Bonus and incentive programs.
  • Discounted gym memberships.
  • Programs promoting work-life balance.
  • Employee recognition initiatives.
  • Opportunities for professional and personal development.
  • Social events and team-building activities.

We are dedicated to fostering diversity and inclusion within our workforce and appreciate all applicants; however, only those selected for an interview will be contacted.

We are committed to providing an inclusive and barrier-free recruitment process in accordance with applicable human rights and accessibility legislation.

Contract Type

Contract

Contract Duration

16 months

Candidate Criteria

Minimum Education Level Required

2- College

Minimum Experience Level Required

2-5 years