Office Coordinator

1 month ago

Oakville, Ontario, Canada NAKANO SMITH Full time
Position Overview

NAKANO SMITH is seeking a dedicated Administrative Assistant to provide essential support within our organization. This role is pivotal in ensuring smooth operations and effective communication across various departments.

Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years, or equivalent experience.
  • Languages: Proficiency in Japanese is considered an asset.
Work Environment

The successful candidate will work in a dynamic law firm setting, contributing to a collaborative team atmosphere.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the flow of information within the team.
  • Manage incoming mail and other correspondence.
  • Plan and oversee daily operational tasks.
  • Document and prepare minutes for meetings and conferences.
  • Schedule and confirm appointments efficiently.
  • Handle telephone inquiries and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Order and maintain office supplies and inventory.
  • Welcome visitors and direct them to the appropriate contacts.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct data entry tasks accurately.
  • Provide exceptional customer service to clients.
  • Maintain and manage digital databases effectively.
  • Perform basic bookkeeping duties as required.
Technical Skills

The ideal candidate should possess knowledge of:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office Suite
  • Adobe Acrobat Reader
  • Electronic mail systems
Personal Attributes

We are looking for someone who demonstrates:

  • Excellent oral and written communication skills.
  • A strong client-focused approach.
  • The ability to work independently and manage time effectively.
Screening Questions
  • Are you legally authorized to work in Canada?
  • Do you possess the required certifications as indicated?
Experience

A minimum of 2 years and less than 3 years of relevant experience is preferred.

Additional Benefits
  • Free parking available.
  • Permanent employment opportunity.
  • Work language: English.
  • Standard working hours: 35 hours per week.

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