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Office Operations Coordinator

2 months ago

Fort McMurray, Canada YMM Shuttle Services Ltd. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YMM Shuttle Services Ltd. as a key support role.

Key Responsibilities
  • Operational Management
    • Direct and control daily office operations to ensure seamless execution of tasks.
    • Evaluate daily operations to identify areas for improvement and implement changes as needed.
  • Administrative Support
    • Open and distribute mail, packages, and other materials in a timely and efficient manner.
    • Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and attention to detail.
    • Schedule and confirm appointments, meetings, and events, utilizing calendar management skills.
    • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
    • Compile data, statistics, and other information to support business decisions.
    • Order office supplies and maintain inventory levels to ensure a well-stocked and organized workspace.
    • Arrange travel, itineraries, and make reservations as needed.
    • Greet visitors, direct them to contacts or service areas, and provide general information about the company.
    • Set up and maintain manual and computerized information filing systems, ensuring accuracy and accessibility.
    • Type and proofread correspondence, forms, and other documents, ensuring error-free and polished communication.
    • Perform data entry tasks to support business operations.
  • Work Environment
    • Work as part of a dynamic team in a fast-paced office environment.
    • Collaborate with colleagues to achieve common goals and objectives.
    • Work a regular schedule of 32-40 hours per week, with occasional flexibility to meet business needs.
Requirements
  • Secondary (high) school graduation certificate.
  • 7 months to less than 1 year of experience in an administrative support role.
  • Proficiency in English language.