Administrative Coordinator

6 days ago

Regina, Saskatchewan, Canada City of Regina Full time

Job Summary

The City of Regina is seeking a highly organized and detail-oriented Administrative Support professional to provide coordination, logistical, and administrative services to support the department.

Key Responsibilities

  • Manage and coordinate meeting and appointment schedules
  • Collect, assemble, and provide information packages, files, reports, correspondence, and background materials
  • Provide logistical support, confirm space, prepare agendas, assemble materials, and ensure notices and information packages are sent out
  • Respond to requests for information or materials from internal and external parties
  • Build and maintain relationships between and across business departments
  • Prepare and assemble necessary background material and files, attend meetings to take notes, and prepare follow-up correspondence
  • Compose correspondence, type, and proofread general correspondence, reports, and other materials
  • Assist with maintaining office filing systems

Requirements

  • Proven administrative experience with a focus on coordination, planning, and customer service
  • Strong organizational skills, attention to detail, and ability to prioritize tasks
  • Excellent communication and interpersonal skills, with the ability to build and maintain relationships
  • Ability to maintain confidentiality and handle sensitive information
  • Proficiency in Microsoft Office and other administrative software

Working Conditions

  • Work is typically performed in an office environment
  • May require occasional travel or work outside of regular hours

What We Offer

  • Competitive salary and benefits package
  • Opportunities for professional growth and development
  • A dynamic and inclusive work environment

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