Legal Support Specialist

4 weeks ago

Victoria, British Columbia, Canada Crease Harman LLP Full time
Job Title: Legal Assistant

Crease Harman LLP is seeking a highly organized and detail-oriented Legal Assistant to join our team. As a key member of our administrative staff, you will provide critical support to our lawyers and staff, ensuring the smooth operation of our office.

Key Responsibilities:
  • Coordinate and Manage Information Flow: Ensure the timely and accurate distribution of incoming mail, documents, and other materials.
  • Schedule and Confirm Appointments: Coordinate meetings and appointments with clients, lawyers, and other stakeholders.
  • Maintain Filing Systems: Organize and maintain accurate and up-to-date filing systems, both physical and digital.
  • Prepare Financial Statements and Reports: Assist in the preparation of financial statements, reports, and other documents as required.
  • Prepare and Key in Correspondence and Legal Documents: Draft, edit, and proofread correspondence, reports, and other documents.
  • Review and Proofread Documents: Ensure that all documents and correspondence meet legal and grammatical standards.
  • Maintain Registration Systems, Records, and Files: Ensure that all registration systems, records, and files are accurate and up-to-date.
  • Answer Client Inquiries: Provide excellent customer service by responding to client inquiries and providing information as required.
  • Perform General Office Duties: Assist with general office duties, including data entry, photocopying, and other tasks as required.
Work Conditions and Physical Capabilities:
  • Work Under Pressure: Ability to work in a fast-paced environment with multiple deadlines.
  • Attention to Detail: High level of attention to detail and accuracy.
Personal Suitability:
  • Efficient Interpersonal Skills: Excellent communication and interpersonal skills.
  • Excellent Oral Communication: Ability to communicate effectively with clients, lawyers, and other stakeholders.
  • Organized: Highly organized and able to prioritize tasks effectively.
Health Benefits:
  • Dental Plan: Comprehensive dental plan.
  • Health Care Plan: Comprehensive health care plan.
  • Work Term: Permanent position.
  • Work Language: English.
  • Hours: 35 hours per week.

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