Office Administration Specialist
3 weeks ago
- Employment Duration: Permanent
- Working Language: English
- Work Hours: 40 hours per weekEducational Requirements
- Bachelor's degreeKey Responsibilities
- Assess and enhance administrative processes
- Assign tasks to support staff
- Organize and strategize office services including accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security
- Assist in developing the operational budget while overseeing inventory and budgetary controls
- Compile data and generate regular and special reports, manuals, and correspondence
- Conduct data entry tasksSupervisory Responsibilities
- Oversee a team of 11-15 individualsTechnical Proficiency
- Proficient in MS Excel
- Experienced with MS Office Suite
- Skilled in MS Outlook
- Knowledgeable in MS PowerPoint
- Familiar with MS Windows
- Competent in MS WordWork Environment and Physical Demands
- Fast-paced work setting
- Strong attention to detail requiredPersonal Attributes
- Strong interpersonal skills
- Exceptional verbal communication abilities
- Adaptable and flexible
- Highly organizedGovernment Programs
- Recognized employerExperience Requirements
- 2 to less than 3 years of relevant experienceSupport for Newcomers and Refugees
- Facilitates immediate settlement assistance for newcomers and/or refugees (e.g., housing, transportation, storage, childcare, winter clothing, etc.)
- Promotes social and labor market integration for newcomers and/or refugees (e.g., access to community resources, language training, skills development, etc.)
- Engages with newcomers and/or refugees displaced by conflict or natural disasters (e.g., Ukraine, Afghanistan, etc.)
- Aids newcomers and/or refugees in foreign credential recognition
- Provides mentorship programs connecting newcomers and/or refugees with experienced staffYouth Support Initiatives
- Offers tailored on-the-job training for youth
- Provides mentorship, coaching, and networking opportunities for young individuals
- Conducts awareness training for employees to foster a welcoming environment for youthVeteran Support Programs
- Recruits Veterans and candidates with military backgrounds through targeted hiring initiatives (e.g., job fairs, outreach programs, etc.)Indigenous Support Initiatives
- Offers mentorship, coaching, and networking opportunities for Indigenous workers
- Builds and maintains relationships with Indigenous communities and organizations
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