Senior Administrative Assistant
4 weeks ago
About the Role
This position is part of PHSA Talent on Demand – an in-house recruitment service providing talent to PHSA and other health authorities. We manage a robust talent pool of service-minded professionals who are available to start work immediately. Talent on Demand creates a gateway for those who wish to achieve their career goals. Successful candidates will gain significant health care experience and can transition into long-term, permanent roles within PHSA. For more information, visit PHSA website.
Job Summary
The Administrative Assistant 2 provides confidential administrative and secretarial support to the designated Senior Leader and assists with the activities of the program/service.
Key Responsibilities
- Provide administrative support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
- Produce timely, accurate and well-formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enter and collect data, and compiles relevant statistical information into structured reports.
- Maintain a consistently updated and accurate appointment schedule for the Senior Leader and others as required by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts. Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials, and preparation of packages/summary documents to assist in decision making and meeting facilitation. Make catering, travel and accommodation arrangements. Attends meetings and in-services as required.
- Design and maintain filing and distribution systems for a variety of records and files including confidential information, such as personnel files, payroll files, financial information and other sensitive documents relating to the management of the program/service using methods that can be easily accessible to assigned staff.
- Assist with human resources and financial actions for the department by completing and submitting relevant documentation/records and following up on issues with appropriate department(s) as required
Requirements
A level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program, additional course work in advanced word processing, spreadsheet, and database applications, and four (4) years' progressive experience supporting senior level management.
Skills and Knowledge
- Demonstrated ability to use related equipment including word processing, spreadsheet and presentation software at an advanced level.
- Demonstrated flexibility to meet and adapt to changes in organizational priorities. Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines. Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries.
- Demonstrated interpersonal skills to provide effective administrative support at the senior management level.
- Demonstrated ability to provide guidance and direction to others. Demonstrated ability to demonstrate tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
- Demonstrated time management skills to assist others in meeting deadlines
- Ability to type 60 words per minute.
- Demonstrated physical ability to carry out the duties of the position.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
About PHSA
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too – offering health, wellness, development programs to support you – at work and at home.
- Join one of BC's largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- PHSA is a remote work friendly employer; welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
Location
Vancouver, BC - hybrid
Hours of Work
08:30-16:30
Requisition #
TOD081524
About the Employer
The Provincial Health Services Authority () plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
Learn more about PHSA and our programs: PHSA website
Reconciliation
PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments' unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.
-
Medication Assistant
1 month ago
Vancouver, British Columbia, Canada Sunrise Senior Living Full timeJob Title: Medication AideSunrise Senior Living is seeking a compassionate and detail-oriented Medication Aide to join our team. As a Medication Aide, you will play a vital role in ensuring the health and well-being of our residents by administering medications and providing exceptional care.Responsibilities:Administer medications to residents in a safe and...
-
Medication Assistant
1 month ago
Vancouver, British Columbia, Canada Sunrise Senior Living Full timeJob Title: Medication AideSunrise Senior Living is seeking a compassionate and detail-oriented Medication Aide to join our team. As a Medication Aide, you will play a vital role in ensuring the health and well-being of our residents by administering medications and providing exceptional care.Responsibilities:Administer medications to residents in a safe and...
-
Senior Administrative Assistant
1 month ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Title: Senior Administrative AssistantAbout the Role:The Senior Administrative Assistant is a key member of our team at EightSix Network, responsible for providing exceptional administrative support to our Manager and team. This role requires a high level of organization, attention to detail, and excellent communication skills.Key Responsibilities:Manage...
-
Senior Administrative Assistant
1 month ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Title: Senior Administrative AssistantAbout the Role:The Senior Administrative Assistant is a key member of our team at EightSix Network, responsible for providing exceptional administrative support to our Manager and team. This role requires a high level of organization, attention to detail, and excellent communication skills.Key Responsibilities:Manage...
-
Senior Administrative Assistant
4 weeks ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Title: Senior Administrative AssistantAbout the Role:The Senior Administrative Assistant is a key member of our team at EightSix Network, responsible for providing exceptional administrative support to our Manager and team. This role requires a high level of organization, attention to detail, and excellent communication skills.Key Responsibilities:Manage...
-
Senior Administrative Assistant
4 weeks ago
Vancouver, British Columbia, Canada EightSix Network Full timeJob Title: Senior Administrative AssistantAbout the Role:The Senior Administrative Assistant is a key member of our team at EightSix Network, responsible for providing exceptional administrative support to our Manager and team. This role requires a high level of organization, attention to detail, and excellent communication skills.Key Responsibilities:Manage...
-
Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and providing administrative assistance to ensure the smooth operation of our team.Key ResponsibilitiesCoordinate meetings and events,...
-
Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and providing administrative assistance to ensure the smooth operation of our team.Key ResponsibilitiesCoordinate meetings and events,...
-
Administrative Assistant, Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThe Administrative Assistant, Senior Leaders provides high-level administrative support to senior leaders and their teams. This role involves coordinating meetings, preparing correspondence, and maintaining accurate records.Key ResponsibilitiesCoordinate meetings, travel arrangements, and catering for senior leaders and their teams.Prepare and...
-
Senior Administrative Leader Assistant
2 days ago
Vancouver, British Columbia, Canada PHSA Full timeAbout the RoleJob SummaryWe are seeking an experienced Senior Administrative Leader Assistant to provide high level support to our Senior Leaders. The successful candidate will have a strong background in administration, excellent communication skills, and the ability to work independently with minimal supervision.Key ResponsibilitiesProvide administrative...
-
Administrative Assistant to Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
-
Administrative Assistant to Senior Leaders
3 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
-
Senior Administrative Assistant
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeAbout the RoleThis position is part of PHSA Talent on Demand – an in-house recruitment service providing talent to PHSA and other health authorities. We manage a robust talent pool of service-minded professionals who are available to start work immediately. Talent on Demand creates a gateway for those who wish to achieve their career goals. Successful...
-
Senior Administrative Assistant
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeAbout the RoleThis position is part of PHSA Talent on Demand – an in-house recruitment service providing talent to PHSA and other health authorities. We manage a robust talent pool of service-minded professionals who are available to start work immediately. Talent on Demand creates a gateway for those who wish to achieve their career goals. Successful...
-
Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
-
Administrative Assistant to Senior Leaders
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to our Senior Leaders. The successful candidate will be responsible for coordinating meetings, managing schedules, and handling confidential and sensitive information.Key ResponsibilitiesProvide administrative support to Senior Leaders, including...
-
Administrative Assistant to Senior Leaders
2 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeJob SummaryThe Administrative Assistant to Senior Leaders will provide complex administrative and secretarial support to designated Senior Leaders and assist with the activities of multiple programs/departments. The successful candidate will manage day-to-day administrative operations, resolve problems, and ensure accurate and timely delivery of...
-
Senior Administrative Assistant
3 weeks ago
Vancouver, British Columbia, Canada Doctors of BC Full time $49,991 - $74,986Job SummaryDoctors of BC is seeking a highly skilled and organized Senior Administrative Assistant to provide integrated administrative support to the Vice President and other team members. The successful candidate will be responsible for managing the calendar of the Vice President, composing and editing correspondence, and developing high-level documents...
-
Vancouver, British Columbia, Canada Sunrise Senior Living Full timeJob SummaryWe are seeking a highly skilled and compassionate Licensed Practical Nurse (LPN) to join our team at Sunrise Senior Living. As a key member of our healthcare team, you will be responsible for providing high-quality resident care and services, promoting a culture of wellness and dignity, and collaborating with our interdisciplinary team to deliver...
-
Vancouver, British Columbia, Canada Sunrise Senior Living Full timeJob SummaryWe are seeking a highly skilled and compassionate Licensed Practical Nurse (LPN) to join our team at Sunrise Senior Living. As a key member of our healthcare team, you will be responsible for providing high-quality resident care and services, promoting a culture of wellness and dignity, and collaborating with our interdisciplinary team to deliver...
