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Accounts Receivable Operations Lead
3 months ago
Accounts Receivable, Team Lead at BGIS is a pivotal role within our organization, situated in a dynamic environment. This position is designed for individuals holding a Bachelor's Degree.
Role Responsibilities:About Us
BGIS stands as a premier provider of tailored facility management and real estate solutions. Our dedicated team of over 6,500 professionals globally is committed to fostering innovation through the services we offer, while continuously seeking new avenues to enhance our clients' operational success.
POSITION SUMMARY
The Accounts Receivable, Team Lead plays a crucial role in the back-office operations, supporting the Financial Analyst team within the billing department. This role is accountable for the precise and timely processing of customer invoices and receipts, adhering to established internal guidelines and procedures.
PRIMARY DUTIES & RESPONSIBILITIES
Invoicing Management
- Supervise the provision of standard transactional support for a specific process within the Accounting cycle or client account/product line.
- Independently complete and resolve assigned basic account reconciliations.
- Identify and address issues or discrepancies in basic transactional accounting while assisting team members.
- Generate accurate invoices for both Integrated Facility Management (IFM) and point solutions clients.
- Comprehend GAAP requirements pertinent to the financial cycle/portfolio supported.
- Maintain precise records for audits and be prepared to extract data upon request.
- Engage in the development of processes and work instructions to enhance the invoicing function.
- Communicate effectively with various levels of Management to ensure deliverables are achieved.
Customer Payment Processing
- Execute customer payment processing (receipts) in accordance with established protocols.
- Engage with relevant parties to clarify information or resolve disputes.
- Establish electronic fund transfers (EFT) for deposits.
- Review documentation for compliance and completeness against established criteria.
- Ensure cash is allocated to the appropriate customer within the company ERP system in Oracle.
- Ensure cash application policies and procedures are comprehensive and regularly updated.
- Identify opportunities for process improvement and contribute to task automation.
- Prepare and document bank deposits accurately.
Accounts Receivable Oversight
- Monitor payment notifications and reach out to clients if funds are not received.
- Review unapplied cash receipts and follow up with relevant parties.
- Prepare accounts receivable aging reports and conduct analysis.
- Collaborate on the establishment of collections protocols.
- Perform other duties as assigned.
QUALIFICATIONS & SKILLS
- Business Diploma or Degree, with 1-3 years of relevant experience preferred.
- Exceptional interpersonal and communication abilities.
- Strong attention to detail and accuracy.
- Effective prioritization skills to thrive in a deadline-driven environment.
- Problem-solving capabilities with sound judgment.
- Ability to work autonomously and collaboratively within a team.
- Strong organizational and coordination skills.
- Intermediate proficiency in accounting systems and MS Office suite.
- Ability to collaborate with IT and operational teams on basic system configurations.
Licenses and/or Professional Accreditation
- No specific licenses required.
BGIS is committed to equal opportunity employment and encourages all qualified candidates to consider joining our team.
