Administrative Coordinator

4 weeks ago

Mississauga, Ontario, Canada DC STAFFING SOLUTIONS Full time
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team at DC Staffing Solutions. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and contributing to the success of our organization.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Supervise other workers
  • Train staff
  • Plan, develop, and implement recruitment strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Respond to employee questions and complaints
  • Carry out administrative activities of the establishment
  • Oversee and coordinate office administrative procedures
  • Resolve conflict situations
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assist in the preparation of the operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
Requirements:
  • 1 year to less than 2 years of experience
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • Or equivalent experience
  • MS Excel, MS Outlook, MS Windows, MS Word, and Google Drive skills
  • Ability to work in a team environment
  • Excellent communication and organizational skills
What We Offer:
  • Free parking available
  • On-site amenities
  • Support for newcomers and refugees
  • Support for youths
  • Support for Veterans
  • Support for Indigenous people
  • Support for mature workers
  • Supports for visible minorities

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