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Contract Administrator

2 months ago

Windsor, Ontario, Canada Reconomy Full time
Job Summary

Reconomy is seeking a highly skilled Contract Administrator to join our team in Windsor. As a Contract Administrator, you will play a critical role in planning, coordinating, and completing assignments related to the inspection, collection, analysis, and reporting of residential Blue Box materials.

Key Responsibilities
  • First point of contact with Receiving Facilities and Eligible Community Contractors
  • Create, modify, complete, and file compliance checklists to verify contractual obligations
  • Complete data analysis and reconciliation of contractor data and submit invoices accordingly
  • Request, receive, review, and file all compliance documents by contract deadlines
  • Identify, communicate, and resolve contract deficiencies/violations in a timely manner
  • Follow up and document deficiencies/violations and resolution(s)
  • Evaluate and escalate issues that cannot reasonably be addressed to RLG management
  • Maintain all documents related to the contract(s) in a centralized filing system
  • Provide support and training to Receiving Facility (RF) and Eligible Community (EC) Contractor(s) to ensure contract compliance and data reporting requirements are satisfied
  • Complete data analysis, and reconciliation, identify errors, and ensure corrections are made by the EC Collection Contractor(s) in a timely manner
  • Input data into centralized systems as required
  • Identify, assess, and report risks, issues, concerns, and opportunities for improvement for consideration by RLG Management
  • Ensure all compliance documents are requested, received, reviewed, and filed by contract deadlines
  • Respond to and coordinate emergency and contingency issues, where necessary
  • Oversee the collection, preparation, storage, and shipment of material samples to a centralized RLG auditing facility
  • Oversee the delivery of blue box materials from all EC sources to the approved RF
  • Undertake regular site visits and physical inspections of RFs
  • Ensure contract compliance at the approved RF with regard to wait times, weigh scale protocols, tipping procedures, etc.
Requirements
  • Minimum 2 years operational contract administration and compliance experience
  • Minimum 2 years of proven experience meeting deliverables while working remotely at various locations
  • Project Management experience would be considered an asset
  • Proven experience working in an operational environment with tight deadlines
  • Experience with data analytics, logistics, waste management service delivery, contract management, project management, and communications
  • Experience performing program audits, identifying deficiencies, and recommending corrections
  • Knowledge of various municipal, provincial, and federal legislation (e.g., Occupational Health and Safety, Environmental Protection, by-laws, etc.)
  • Experience working in the waste management industry is considered an asset
What We Offer
  • Comprehensive employer-paid health and dental benefits
  • Employer matching of employee RSP contribution
  • RLG is supportive of professional development and training, with opportunities to work globally
  • RLG has a dynamic and international working environment: thirty-nine nationalities with diverse backgrounds
  • Tech-enabled processes and hybrid work environment