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Office Coordinator

3 months ago

Kelowna, British Columbia, Canada Kelowna Cabs (1981) Ltd. Full time
Position Overview

The role of the Administrative Support Specialist at Kelowna Cabs (1981) Ltd. is essential for ensuring smooth operations within the office environment. This position requires a detail-oriented individual who can manage various administrative tasks efficiently.

Key Responsibilities
  • Organize Events: Arrange and coordinate seminars, conferences, and other corporate events.
  • Policy Implementation: Establish and enforce office policies and procedures to enhance productivity.
  • Training: Provide training and guidance to new employees.
  • Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Management: Determine and establish office procedures and routines.
  • Appointment Scheduling: Schedule and confirm appointments for management and staff.
  • Communication: Answer telephone calls and relay messages effectively.
  • Inquiry Response: Address electronic inquiries and respond to employee questions and concerns.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Collaboration: Liaise with management, union representatives, and HR consultants.
  • Information Systems: Set up and maintain both manual and computerized filing systems.
  • Documentation: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform data entry tasks accurately.
  • Customer Service: Provide exceptional customer service to clients.
  • Marketing Support: Collaborate with the marketing department to communicate key messages.
  • Recruitment: Assist in recruiting and hiring processes.
  • Database Management: Maintain and manage digital databases.
  • Bookkeeping: Carry out basic bookkeeping tasks as required.
  • Client Support: Consult with clients post-sale to ensure ongoing support.
  • Project Coordination: Assign, coordinate, and review various projects and programs.
  • Operational Oversight: Plan, organize, direct, control, and evaluate daily operations.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months in a similar role.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English.
  • Work Hours: 30 to 40 hours per week.