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Office Coordinator
3 months ago
We are seeking a dedicated and organized Administrative Assistant to support our operations at Motion Fitness. This is a permanent position with a commitment of 30 to 40 hours per week.
Work EnvironmentThe role requires a willingness to relocate and offers a dynamic work setting.
Key Responsibilities- Coordinate and arrange seminars, conferences, and meetings.
- Supervise and train staff members.
- Document and prepare minutes for meetings and events.
- Manage appointment scheduling and confirmations.
- Handle telephone communications and relay messages effectively.
- Respond to electronic inquiries and compile relevant data.
- Oversee report preparation and maintain office supplies inventory.
- Facilitate travel arrangements and reservations.
- Welcome visitors and direct them appropriately.
- Establish and maintain both manual and digital filing systems.
- Type and proofread various documents and correspondence.
- Perform data entry and provide excellent customer service.
- Collaborate with the marketing department to convey key messages.
- Maintain and manage a digital database.
- Execute basic bookkeeping tasks.
- Supervise office staff and volunteers.
- Plan and evaluate daily operations.
This position involves supervising a team of 3-4 individuals.
Technical SkillsProficiency in the following software is required:
- Google Docs
- MS Office Suite (Excel, Outlook, PowerPoint, Word)
- Electronic mail systems
Applicants should possess:
- A secondary school graduation certificate or equivalent experience.
- 1 to 2 years of relevant experience.
The ideal candidate will demonstrate:
- Exceptional multitasking abilities.
- Strong oral and written communication skills.
- Flexibility and organizational skills.
- A client-focused approach and effective time management.
Applicants should be prepared to work in a fast-paced environment with tight deadlines, requiring attention to detail and the ability to work independently.
TransportationHaving personal transportation is advantageous, although public transportation options are available.
Screening QuestionsPotential candidates will be asked about their availability and willingness to relocate, as well as their previous experience in this field.
