Legal Office Support Specialist
4 weeks ago
The Legal Office Support Specialist plays a crucial role in ensuring the smooth operation of a legal practice. This position involves a variety of administrative tasks that support legal professionals in their daily activities.
Employment Details- Employment Duration: Permanent
- Working Language: English
- Work Hours: 30 to 35 hours per week
- Bachelor's degree
- or equivalent experience
This role is situated within a general law practice, providing a dynamic and fast-paced work setting.
Key Responsibilities- Manage and confirm appointments efficiently.
- Maintain an organized filing system.
- Document and prepare minutes for court sessions, meetings, or conferences.
- Establish and implement office procedures and routines.
- Coordinate travel arrangements and related itineraries.
- Prepare financial statements and reports as needed.
- Draft and input correspondence and legal documents.
- Review and proofread documents to ensure adherence to legal standards and proper grammar.
- Act as executor, trustee, or guardian in estate matters.
- Perform basic bookkeeping duties.
Proficient in the following software:
- MS Word
- MS Office Suite
- Email systems
- MS Access
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- Adobe Acrobat Reader
Preferred experience includes:
- Charts, tables, graphs, and diagrams
- Contracts
- Correspondence
- Invoices
- Reports and records
The role demands:
- Ability to thrive in a fast-paced environment.
- Capacity to work under pressure and meet tight deadlines.
- Strong attention to detail.
Ideal candidates will demonstrate:
- Accuracy and reliability.
- Client-focused approach.
- Dependability and strong interpersonal skills.
- Excellent verbal and written communication abilities.
- Organizational skills and ability to multitask.
- Team-oriented mindset.
1 to 2 years of relevant experience is preferred.
Support InitiativesThe organization is committed to:
- Recruiting and supporting newcomers and refugees affected by conflict or natural disasters.
- Facilitating foreign credential recognition for newcomers.
- Providing mentorship programs pairing newcomers with experienced staff.
- Offering tailored on-the-job training for youth.
- Creating a welcoming work environment through awareness training.
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