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Lease Portfolio Administrator

2 months ago

Vaughan, Ontario, Canada Recipe Unlimited Corporation Full time

**About Us**

Recipe Unlimited Corporation is a leading full-service restaurant company in Canada, operating a diverse portfolio of iconic brands. Our Home Office Teammates have the opportunity to work on a wide range of popular brands, offering a unique blend of variety and innovation.

**Our Values**

We are passionate about our industry, celebrate and support diversity of thought, and encourage our Teammates to take ownership. Above all else, we believe in doing the right thing for our people, our communities, and our planet.

**Job Summary**

We are seeking an experienced Lease Portfolio Administrator to join our team on a 6-month contract. The successful candidate will report to the Senior Manager, Portfolio Management, and be responsible for the ongoing asset management of the lease agreement process.

**Key Responsibilities**

  • Review additional rent charges on all Rental Advice Notices submitted by the landlord and flag any increases in excess of 3%
  • Obtain approval from Real Estate Analyst for any increases in excess of 3% prior to updating in Lucernex database
  • Run lease expiry and holdover report to obtain lease status and approvals from Portfolio Managers
  • Review and approve monthly rent file for all Brands for approximately $10 million dollars
  • Upload approved rent file to Accounts Payable for processing
  • Update Lucernex database with new rental amounts, new rent vendors, and G/L Accounts
  • Process property tax payments through Lucernex database
  • Set up all new leases in Lucernex data base for recurring expenses by obtaining rental notices from landlords
  • Communicate in writing to the franchisee a detailed rental schedule
  • Liaison between franchisee and landlord all rental notices, changes of ownership or mailing address
  • Advise franchisees and Senior Management of any default notices received by Recipe
  • Ensure the integrity of the Lucernex database by keeping all landlord and property management information current
  • Scan and upload all rental notices into a data documentation file

**Requirements**

  • College/University Degree
  • 2 to 5 years experience in commercial lease administration and property accounting
  • Proficient in excel and Gmail
  • Maintain integrity of a leasing database
  • Able to maintain keen attention to detail while balancing various tasks and deadlines
  • Ability to work as a team player
  • Confident working in a fast-paced environment with time-sensitive processes
  • Liaise with Accounts Payable Department on a daily basis
  • Occasionally may be requested to provide rent account status to the Real Estate team
  • Daily communication with Landlord's and Property Managers as well as our Franchisee Partners

**What We Offer**

  • Flexible/Hybrid work environment (3 days in the office, 2 days work from home)
  • You'd be joining a close-knit, innovative team of creative and energetic go-getters
  • You'd be a part of Canada's largest full-service restaurant company that leads the industry in size and innovation
  • 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands
  • A welcoming, fun and safe work environment founded on respect
  • Career advancement opportunities with a company that owns some of Canada's most iconic restaurant brands
  • Industry-leading benefits, wellness programs, and total rewards programs