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Office Coordinator

2 months ago

West St Paul, Canada H-Authentica Inc. Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to support our operations at H-Authentica Inc. This role involves a variety of administrative tasks that are essential for the smooth functioning of our business.

Key Responsibilities
  • Mail Management: Open and distribute incoming mail and materials efficiently.
  • Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Establish and maintain effective office procedures and routines.
  • Appointment Scheduling: Schedule and confirm appointments with clients and stakeholders.
  • Communication: Answer telephone calls and relay messages promptly.
  • Electronic Inquiries: Respond to electronic inquiries in a timely manner.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Filing Systems: Set up and maintain both manual and computerized information filing systems.
  • Documentation: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform accurate data entry tasks.
  • Customer Service: Provide exceptional customer service to clients.
  • Bookkeeping: Carry out basic bookkeeping tasks as required.
  • Client Support: Consult with clients post-sale to offer ongoing support.
Supervision

This position may involve supervising 1 to 2 individuals.

Work Environment

The role requires the ability to work independently in a fast-paced environment, often under pressure and tight deadlines. Attention to detail and the ability to manage multiple tasks are essential.

Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 2 to less than 3 years in a similar role.
Personal Attributes
  • Strong oral and written communication skills.
  • Highly organized and detail-oriented.
  • Team player with a client-focused approach.
  • Excellent time management and adaptability skills.
  • Accountable and a quick learner.
Benefits
  • Health Benefits: Includes dental, health care, and vision care plans.
  • Financial Benefits: Eligibility for bonuses.

This is a permanent position requiring 40 hours of work per week, primarily in English.