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Project Management Specialist

3 months ago

Winnipeg, Manitoba, Canada Priority Restoration Full time

Priority Restoration has been dedicated to assisting individuals in reclaiming their lives following unforeseen events for over 35 years. Our team comprises some of the most skilled and talented professionals in the industry, and we prioritize continuous training and development. Our core values of integrity, compassion, reliability, and progression guide our actions and interactions with every client.

Position Overview

The Project Coordinator (PC) serves as the primary liaison for property owners throughout the project lifecycle. The PC is tasked with managing the scheduling, coordination, and financial aspects of each project, ensuring adherence to high standards of quality and service in alignment with the compliance and protocol standards set forth by insurance companies.

Key Responsibilities include, but are not limited to:

  1. Developing and maintaining project budgets
  2. Serving as the main point of contact for property owners
  3. Creating project schedules and coordinating with subcontractors and in-house carpenters
  4. Issuing Purchase Orders to subcontractors and in-house teams
  5. Collaborating with the Site Supervisor to oversee project execution and deliverables
  6. Managing billing, invoicing, and project closure efficiently
  7. Communicating project status updates to Adjusters, Brokers, Clients, Project Teams, and Management as necessary
  8. Providing weekly updates and meeting summaries for key projects
  9. Addressing and relaying client requests or concerns regarding quality, service levels, and subcontractor performance
  10. Ensuring all documentation is complete and organized, including Purchase Orders and Change Orders
  11. Collecting Client deductibles, Work Authorizations, and Certificates of Completion
  12. Tracking and following up on all Accounts Receivable until resolution
  13. Understanding and applying compliance protocols from insurance companies to meet Service Level Agreements (SLAs)
  14. Ensuring proper documentation and processes are followed for private work, including Work Authorization and progress billing
  15. Participating in bimonthly project team meetings to forecast current and upcoming project statuses
  16. Submitting project and financial reports to management
  17. Maintaining control over policy and warranty accounts
  18. Updating Xactanalysis notes on a daily basis
  19. Utilizing Xactimate and Xactanalysis software for project management
  20. Creating sketches and scopes using Xactimate
  21. Staying informed about market pricing for materials, supplies, and labor
  22. Identifying and evaluating new subcontractors that meet company standards

Priority Restoration is committed to valuing its employees and providing specialized training to individuals who demonstrate motivation, passion, and a desire to grow within the organization.