Regulatory Affairs Specialist

1 week ago

Montreal, Quebec, Canada Vision Group Full time

Key Responsibilities

The Accreditation Assistant will function as administrative support to the National Accreditation Advisor and ensure that the requirements for facility accreditation are met and maintained.

Key Tasks

  • Foster a culture of excellence and compliance.
  • Ensure accredited facilities are accreditation ready via virtual and onsite clinic audits.
  • Assess compliance to regulatory standards and identify areas to be addressed.
  • Assist the Accreditation team during regulatory inspection which may include face to face communication with regulators.
  • Act as a liaison between Vision Group facilities and the OR Affairs team.
  • Work cross-functionally with various departments related to Accreditation projects.
  • Support the creation and maintenance of online references such as SharePoint spaces, internal Vision Group standard operating procedure manuals, and clinic Accreditation policy & procedure manuals.
  • Lead the clinics' annual statistics reporting, MD privileging & annual renewals, and facility fee approvals & invoicing.
  • Assist with preparing & submitting communication, forms, and accreditation follow up reports to various regulatory bodies.
  • Travel within Canada (possibly the US) when required, sometimes on short notice (mostly in GMA & GQA).
  • Manage accreditation timelines and all record keeping in Microsoft TEAMS with a high degree of organization and attention to detail.
  • Assist and/or lead training and coaching sessions with the Centre Directors to facilitate the understanding of accreditation standards.
  • Support the development of mEYEstro to meet accreditation requirements, surgical assistant efficiency and end-user needs.
  • Support clinic management with various accreditation and OR affairs initiatives including accreditation prep, staff validations, & audits.
  • Prepare MD communications for the department.
  • Support the OR Affairs department in future projects related to accreditations. Other areas of support may include but are not limited to a focus on IOL Coordinators, Surgical Assistants & Nurses (all procedure types), Medical Device Reprocessing, and diagnostic equipment.

Requirements

The ideal candidate will have:

  • At least 3 years of experience working in a clinical/surgical setting.
  • Nursing background is an asset.
  • Experience in the development, implementation, and evaluation of standard operating procedures, as well as quality improvement projects in a medical setting.
  • Exceptional organizational skills.
  • Knowledge of provincial accreditation standards and experience in managing healthcare accreditation/review processes is an asset.
  • Self-motivation with an ability to work remotely under minimal supervision.
  • Detail oriented and a keen eye for efficiency.
  • Proficient with Microsoft Office (TEAMS, Sharepoint, Excel, Word, Outlook, PowerPoint, etc).
  • Agile and able to work in a fast-paced environment with tight deadlines.
  • Strong interpersonal skills and demonstrate a collaborative approach.
  • Recognized for teamwork and peer support by always being available when colleagues need support.

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