Business Operations Assistant

2 weeks ago

Brantford, Ontario, Canada Deejay's Auto Sales & Service Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Deejay's Auto Sales & Service. As an Administrative Assistant, you will play a critical role in supporting the daily operations of our business.

Key Responsibilities
  • Office Administration: Provide administrative support to our management team, including scheduling appointments, managing calendars, and maintaining accurate records.
  • Communication: Serve as the primary point of contact for customers, vendors, and internal stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
  • Documentation: Prepare and edit correspondence, reports, and other documents as needed, ensuring accuracy and attention to detail.
  • Travel Arrangements: Coordinate travel itineraries, make reservations, and arrange for transportation as required.
  • Inventory Management: Maintain accurate inventory records, order supplies, and ensure that all necessary materials are available.
  • Customer Service: Provide exceptional customer service, responding to customer inquiries and resolving issues in a timely and professional manner.
  • Team Support: Collaborate with other team members to achieve business objectives, providing support and assistance as needed.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent communication and organizational skills, ability to multitask, and proficiency in Microsoft Office.
Personal Qualities
  • Ability to multitask: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication: Excellent written and verbal communication skills, with the ability to communicate effectively with customers, vendors, and internal stakeholders.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Judgement: Ability to make sound judgements and decisions in a fast-paced environment.
  • Organized: Highly organized and detail-oriented, with the ability to maintain accurate records and files.
  • Team player: Ability to work collaboratively with other team members to achieve business objectives.
  • Accurate: High level of accuracy and attention to detail, with the ability to maintain accurate records and files.
  • Client focus: Ability to provide exceptional customer service, responding to customer inquiries and resolving issues in a timely and professional manner.
  • Reliability: Ability to maintain confidentiality and handle sensitive information with discretion.
  • Time management: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Adaptability: Ability to adapt to changing priorities and deadlines.
  • Accountability: Ability to take ownership of tasks and projects, with a high level of accountability and responsibility.
  • Due diligence: Ability to conduct research and gather information to support business decisions.
  • Quick learner: Ability to quickly learn new skills and software applications.

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