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Litigation Support Specialist

3 months ago

Richmond Hill, Ontario, Canada Linds & Associates Full time
Position Overview:

The Legal Assistant role at Linds & Associates involves providing essential support in the realm of litigation. The successful candidate will bring a minimum of one year of relevant experience, showcasing their expertise in legal administrative functions.

Duties & Responsibilities:
  • Document Preparation: Assist in the creation and organization of litigation materials, including affidavits, notices, motion records, factums, and authoritative books.
  • Communication Management: Oversee interactions with process servers to ensure timely service and filing of court documents.
  • Court Coordination: Work closely with court offices to manage trial and motion bookings, as well as the filing of related materials.
  • Drafting and Editing: Skillfully compose and refine various correspondences and documents, such as memos, letters, emails, reports, presentations, court forms, and legal documentation.
  • Administrative Support: Aid in the operational management of lawyers' practices, including file management, meeting organization, and travel arrangements.
  • Financial Coordination: Provide comprehensive administrative assistance, including docket entries, client list updates, billing processes, expense management, and invoice handling, adhering to firm accounting standards.
  • Quality Assurance: Utilize proofreading and editing capabilities to ensure all work products are accurate, complete, and properly formatted, with a focus on spelling and grammar.
  • Liaison Role: Act as a communication bridge between lawyers and both internal and external parties, facilitating updates on file progress and related issues.
  • File Management: Maintain an organized and up-to-date filing system for client documentation.
Qualifications:

Candidates should possess:

  • Post-secondary education in legal administration or a related field, accompanied by at least one year of relevant experience.
  • In-depth knowledge of the Rules of Civil Procedure, as well as court practices and procedures.
  • Exceptional organizational skills with a keen eye for detail.
  • Strong verbal and written communication abilities.
  • Effective prioritization skills and the capacity to manage multiple tasks concurrently.
  • The ability to work autonomously as well as collaboratively within a team environment.
  • A commitment to professionalism and confidentiality in all dealings.
  • Proficiency in Microsoft Office applications (Excel, Word, Outlook).

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted. Thank you for considering a career with Linds & Associates.