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Financial Accounts Coordinator
3 months ago
Position Overview: The Accounts Receivable Specialist plays a crucial role in monitoring and evaluating customer accounts receivable balances. The ideal candidate will possess the ability to gather and synthesize data from diverse sources, maintain customer accounts, and analyze information to track payments and deductions, ultimately enhancing customer collections. This role also involves identifying and rectifying discrepancies in customer payment records.
We seek a dedicated individual who has a genuine enthusiasm for numbers and thrives in a fast-paced, dynamic work environment. The successful candidate will demonstrate strong interpersonal skills and a commitment to delivering exceptional service both to external vendors and internally within the team. Attributes such as integrity, initiative, and a proactive approach are highly valued and recognized within our organization.
Key Responsibilities:
- Reconcile a designated portfolio of accounts receivable.
- Manage various vendor programs and ensure accurate reconciliation.
- Validate markdowns, process audit claims, secure necessary approvals, and allocate funds appropriately.
- Address and dispute noncompliance penalties effectively.
- Resolve pricing discrepancies, shortages, damages, and returns promptly.
- Maintain accurate records of all incoming payments, process credits, apply adjustments, and actively investigate any irregularities.
- Review and reconcile invoice discrepancies, ensuring accuracy and completeness of information.
- Assist in maintaining accounts receivable records to ensure timely aging updates, application of credits and collections, accounting for uncollectible amounts, and clearing miscellaneous differences.
- Monitor customer accounts daily to identify aged receivables and initiate contact for payment collection.
- Keep detailed records and generate reports on collection activities, including updates to systems and trackers.
- Analyze and review aged accounts receivable monthly, collaborating with various departments to follow up on outstanding accounts for collections.
- Provide general administrative and financial accounting support, including data entry and reconciliation tasks.
- Collaborate with other departments as necessary to resolve disputes efficiently.
- Manage large volumes of transactions and data effectively.
Qualifications:
- Bachelor's degree or equivalent experience is required, with a preference for degrees in Accounting, Finance, or Business.
- A minimum of 2 years of experience in Accounts Receivable, preferably within the grocery sector.
- Experience with Canadian retail chains is highly desirable.
- Familiarity with QuickBooks is considered an asset.
- Excellent verbal communication skills are essential.
- Strong proficiency in English, both spoken and written.
- Advanced skills in Microsoft Office applications (Word, Excel, Outlook) are required.
- Demonstrated reliability and a strong work ethic.
- Ability to multitask with exceptional attention to detail.
- Strong organizational, problem-solving, and computer skills are necessary.
- Critical thinking skills to evaluate alternative solutions and approaches to problems.
- Proficiency in time management is essential.
- Ability to work effectively in a team environment.
Experience Requirements:
- Accounts receivable: 2 years (required)
- Microsoft Excel: 2 years (required)
- English proficiency (required)
Work Environment: In-person setting.
Job Type: Full-time position.
Benefits Offered:
- Dental care coverage.
- Extended health care benefits.
- Life insurance options.
- On-site parking availability.
- Paid time off policies.
- RRSP matching program.
Work Schedule:
- 8-hour shifts.
- Monday to Friday workweek.
