Permitting and Approvals Coordinator

2 weeks ago

Toronto, Ontario, Canada Graham Full time

About the Role:

We are seeking a highly organized and detail-oriented Project Coordinator - Permitting and Approvals to join our team at Graham. As a key member of our Infrastructure division, you will play a critical role in ensuring the timely and successful completion of our transit and transportation projects.

Key Responsibilities:

  • Participate in the construction application approval process, including issuance of permits, planning of submittals and processing, and fee assessment and payment processing.
  • Ensure timely processing of plans, permits, licenses, agreements, and applications.
  • Coordinate the routing and tracking of plans to various departments and outside agencies for required reviews and clearances.
  • Provide the necessary documentation to enable on-schedule construction.
  • Help to maintain and update the project's permits matrix and maintain accountability to this master document.
  • Research, coordinate, and apply for construction permits as per established processes to ensure timely issuance of permits and meeting strict construction start deadlines.
  • Ensure that permits, licenses, approvals, and agreements are in place to perform the scope of work assigned.
  • Provide recommendations and updates to change the budget as the project is progressing (assessment).
  • Ensure that external stakeholders, the municipality, and environmental authorities are engaged when appropriate to obtain feedback.
  • Assist in the coordination of internal and external regulatory approval processes.
  • Help in managing relationships with stakeholders, including government authorities.
  • Participate in the coordination and scheduling of meetings with stakeholders, as needed.
  • Take an active role in the education of the project team.

Requirements:

  • University degree or completion of a diploma training program at a college or technical school.
  • Registered Professional Planner (RPP) or Professional Engineer (P.Eng.) in the Province of Ontario or other related professional qualifications are assets but are not required.
  • A minimum of 4 to 5 years of relevant experience, including experience in each of the following: coordinating third-party engagement; obtaining permits, licenses, approvals and agreements, including experience with a broad range of municipal, utility, and other permits, licenses, and approvals relevant to the project; and development reviews.
  • Knowledge and experience related to roads, bridges, utility, rail, or other infrastructure projects is an asset.
  • Demonstrated interpersonal, negotiation, and communication skills, and ability to deal with complex issues involving third-party agencies, governments, and other stakeholders.
  • Solid presentation skills and verbal / written communication skills.
  • Proficiency using MS Office Suite.

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