Unit Secretary

4 days ago

Toronto, Ontario, Canada North York General Hospital Full time
Job Title: Unit Secretary

Job Summary:

The Unit Secretary will provide administrative and scheduling support for the Mental Health Program in a confidential, sensitive, and professional manner. This role requires effective written and verbal communication skills, critical thinking, and problem-solving abilities to prioritize work demands in a fast-paced and stressful environment.

Key Responsibilities:

  • Support managers in ensuring accurate staffing complements and assignments for all units in the program.
  • Maintain attendance and time reporting information, arranging relief as needed.
  • Assist managers with the master schedule.
  • Enter, revise, and manage Kronos payroll data for department staffing.
  • Prepare basic reports and data submissions for the program.
  • Compile and disseminate materials/documents related to the department.
  • Manage confidential information in a sensitive and professional manner.
  • Prepare statistics, reports, and discharge instructions, photocopying, prioritizing, and processing information as required.
  • Support and adhere to Hospital policies and procedures.

Requirements:

  • Grade XII diploma.
  • A medical office assistant certificate or minimum one year comparable office experience with medical orientation.
  • At least three years of administrative experience with computer experience.
  • Experience dealing with the public in a fast-paced environment.
  • Effective written and verbal communication.
  • Accurate minimum typing speed of 45 w.p.m.
  • Proficiency in required computer programs.
  • Excellent organizational and problem-solving skills.
  • Ability to function in a busy environment and prioritize under stress.
  • Ability to perform medical transcription.
  • Maturity in dealing with all contacts.
  • Bilingualism in French/English is an asset.

What We Offer:

Working at North York General Hospital means working with a dynamic team of healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Part-Time Unscheduled position with 8 hours shifts, Days shifts in the Mental Health Department. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay, and the opportunity to join the Hospital Pension Plan.

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