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Administrative Coordinator

2 months ago

Ottawa, Ontario, Canada Adecco Canada Full time
About the Role

Adecco Canada is seeking a highly skilled and experienced Executive Coordinator - Bilingual to join our team in Ottawa, ON. As a key member of our Directorate Office, you will provide administrative support to the Director & CEO, ensuring the smooth operation of the office and contributing to the success of our organization.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Director & CEO, including managing calendars, coordinating travel arrangements, and preparing correspondence.
  • Communication and Coordination: Coordinate with internal and external stakeholders, including government officials, VIPs, and VVIPs, to ensure seamless communication and coordination.
  • Financial Management: Manage the Directorate Office budget, process invoices, and reconcile credit card statements.
  • Record Keeping and Archiving: Maintain accurate and up-to-date records, including financial, Board, and Foundation documents.
  • Travel Arrangements: Coordinate domestic and international travel for the Director & CEO, including booking flights, hotels, and rental cars.
  • Calendar Management: Manage the Director & CEO's calendar, ensuring effective use of time and prioritization of tasks.
  • Meeting Coordination: Coordinate meetings, including logistics, agendas, and follow-up actions.
  • Communication Support: Provide communication support to the Director & CEO, including writing and editing correspondence, and preparing reports.
Requirements
  • Language Proficiency: Fluency in French and English (writing, reading, speaking).
  • Experience: Minimum 10 years of experience providing administrative and communications support at the executive level.
  • Skills: Strong knowledge of travel arrangements, calendar management, and financial management. Excellent communication and interpersonal skills.
  • Education: Bachelor's degree in Business Administration or related field.