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Administrative Coordinator
2 months ago
Job Summary
GFL Environmental is seeking an Administrative Coordinator to join our team in the Port Moody office. As an Administrative Coordinator, you will play a vital role in maintaining the smooth operation of our office, ensuring exceptional communication skills, and multitasking in a fast-paced environment.
Key Responsibilities
- Maintain accurate and up-to-date working files for area personnel and branch management.
- Sort, review, and distribute incoming and outgoing mail, facsimiles, and electronic transmissions, and prepare memos as needed.
- Verify the accuracy of invoices prior to submission to clients, ensuring correct equipment, rates, hours, and supplies are used.
- Confirm the accuracy of system information, received paperwork, and billing rates/client history.
- Investigate and resolve billing discrepancies and provide follow-up as required.
- Upload invoices into payment portals as defined by clients.
- Prepare monthly invoices/billing summaries as required by clients.
- Review purchase orders assigned to service orders to ensure billing accuracy and follow up with clients for PO modifications.
- Participate in regular P&L reviews to understand financials and support operations managers with business strategies.
- Perform other administrative duties as assigned.
Requirements
- Experience in billing, invoicing, and/or payroll is considered an asset.
- A degree, diploma, or certification in business administration, payroll, or equivalent is an asset.
- Strong computer literacy and comfort working with multiple systems, including Microsoft Office applications.
- Experience working with tools such as ETS, OMS, and Workday is considered an asset.
- Reliable means of transportation to get to the office.
Knowledge, Skills, and Abilities
- Detailed-oriented and ability to maintain a high level of accuracy.
- Comfortable working in a multifaceted and dynamic working condition.
- Comfortable with multitasking and balancing various priorities, especially during month-end closeouts.
- Proficient in managing a high number of invoices daily.
- Confidence in ability to work in a constantly changing work environment.
- Excellent communication skills and ability to work in a team environment.
- Self-starter with ability to manage multiple tasks and meet deadlines.
- Proven interpersonal, organizational, analytical, and problem-solving skills.
