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Medical Office Coordinator
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Medical Secretary to join our team at the Cree Board of Health and Social Services of James Bay (CBHSSJB). As a Medical Secretary, you will provide administrative support to our healthcare professionals, ensuring the smooth operation of our medical offices.
Key Responsibilities:
- Provide administrative support to healthcare professionals, including preparing medical records, reports, and requests for analyses.
- Manage patient appointments, including booking, confirming, and greeting patients.
- Collaborate with the archive and pharmacy departments to ensure seamless patient care.
- Perform administrative tasks related to specialist clinics, including organizing clinics and assisting health professionals.
- Manage equipment purchases and orders related to specialist visits.
- Transmit data, respond to questions, and provide information to various departments, people, clients, or external organizations.
- Compile statistics and complete forms of various natures.
- Respond to calls, transmit information, and respond to general inquiries from patients or specialists.
- Participate in the implementation of new services and administrative operations.
- Manage appointments using organizational tools and verify incoming emails in the shared inbox.
Requirements:
- High School Diploma.
- One (1) year of relevant experience.
Preferred Qualifications:
- Knowledge of medical terminology.
- Knowledge of the MSSS Network and administrative regulations.
- Good knowledge of routine office work and Office Suite.
- Ability to work well under pressure and independently with minimum supervision.
- Excellent communication skills (both written and spoken).
- Practical, attentive to detail, and analytical.
- Sense of accountability, resourcefulness, and vigilance.
- Teamwork skills.
- Well organized.
Language:
- Fluent in Cree and English.
- Fluency in French is an asset.
Work Environment:
- May be required to work occasionally extra hours outside of the regular shift for the clinic of specialists.
- May be required to travel occasionally within the Mistissini pole to support specialized services.
