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Administrative Coordinator

2 months ago

Victoria, British Columbia, Canada Wilson's Transportation Ltd. Full time
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team at Wilson's Transportation Ltd. The successful candidate will be responsible for providing administrative support to our transportation operations.

Key Responsibilities:
  • Schedule and Confirm Appointments: Coordinate and schedule appointments, meetings, and travel arrangements for our transportation team.
  • Manage Contracts: Maintain and update contracts, agreements, and other documents related to our transportation services.
  • Answer Telephone and Relay Messages: Respond to incoming calls, relay messages, and provide general administrative support to our team.
  • Compile Data and Statistics: Gather and analyze data, statistics, and other information to support our transportation operations.
  • Arrange Travel and Itineraries: Book travel arrangements, create itineraries, and make reservations for our team members.
  • Provide Customer Service: Respond to customer inquiries, resolve issues, and provide excellent customer service.
  • Perform Data Entry: Enter data into our systems, maintain accurate records, and perform other administrative tasks as required.
Requirements:
  • Education: College, CEGEP, or equivalent experience.
  • Experience: 2 years to less than 3 years of experience in a similar role.
  • Skills: MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Enterprise resource planning (ERP) software, SharePoint, Adobe Acrobat Reader, Electronic mail.
Work Environment:

Our office is located in a transportation hub, and we offer a fast-paced and dynamic work environment.

Benefits:
  • Health Benefits: Dental plan, health care plan, vision care benefits.
  • Financial Benefits: Gratuities.
  • Other Benefits: Free parking available.
Support for Persons with Disabilities:

We are committed to creating a welcoming work environment for persons with disabilities. We offer mentorship, coaching, and networking opportunities, as well as accessible and inclusive recruitment policies.

Support for Newcomers and Refugees:

We support newcomers and refugees with foreign credential recognition and offer mentorship programs that pair them with experienced employees.

Support for Youths:

We participate in government or community programs that support youth employment and offer mentorship, coaching, and networking opportunities.

Support for Veterans:

We provide awareness training to create a welcoming work environment for Veterans and recruit Veterans and other candidates with military experience through targeted hiring initiatives.

Support for Mature Workers:

We apply hiring policies that discourage age discrimination and provide staff with awareness training to create a welcoming work environment for mature workers.