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Office Operations Coordinator
3 months ago
Administration Specialist
J.D. Irving, Limited is a prominent entity in the transportation sector, recognized for its commitment to safety and efficiency across various regions. The company not only excels in cargo transport but also offers vital emergency response and training services.
We are currently in search of a dedicated individual to assume the role of Administration Specialist. The ideal candidate will possess the ability to work autonomously while fostering operational enhancements and recognizing opportunities for improvement. Key responsibilities encompass Pricing, Billing, Order to Cash (OTC), and Office & System Administration.
Key Responsibilities:
- Oversee and enhance the inventory management system, particularly concerning in-cab technology.
- Drive process optimization and project management initiatives within the Administration and Analytics division.
- Collaborate closely with the Business Systems Analyst to ensure thorough testing and validation of critical operating systems.
- Create and uphold Standard Operating Procedures (SOPs) for the Administration and Analytics team.
- Provide primary support for billing, pricing, and various administrative functions.
- Manage and refine system administration processes for essential operating systems.
- Consistently seek opportunities for improvement within the functional area and the broader organization.
- Assist with the daily operations of the Administration team.
- Exhibits exceptional attention to detail.
- Capable of multitasking and transitioning between various initiatives.
- Able to navigate shifting priorities in a dynamic environment.
- Possesses strong communication, interpersonal, and negotiation skills.
- Team-oriented with a proactive, independent work ethic.
- Experience in the Transportation & Logistics sector is advantageous.
- Certification in Lean Six Sigma or other process improvement methodologies is a plus.
J.D. Irving, Limited is dedicated to fostering an inclusive workplace that promotes equal opportunity and provides a discrimination-free environment for all employees. We welcome applications from individuals with disabilities and are prepared to offer reasonable accommodations during the hiring process.
