Receptionist

2 weeks ago

Calgary, Alberta, Canada Mawer Investment Management Full time

The Opportunity

Mawer Investment Management is seeking a detail-oriented and customer-focused individual to fill the role of Receptionist. As the first point of contact for office visitors, this position requires a self-assured and team-oriented professional who can provide exceptional service and support to our employees and clients.

Key Responsibilities

  • Provide general reception duties, including answering phones, checking for faxes, and greeting employees and visitors.
  • Enter and track building maintenance requests, ensuring timely completion and follow-up.
  • Ensure all floor plans are up-to-date and accurate, reflecting changes and updates.
  • Assist with booking meeting rooms and coordinating logistics for events and meetings.
  • Coordinate the setup and catering for Board Meetings, ensuring a seamless experience for attendees.
  • Support with expense reports, ensuring accuracy and timely submission.
  • Manage access cards for employees and visitors, reconciling passes and ensuring secure access.
  • Maintain the reception manual, ensuring it is up-to-date and accessible to all employees.
  • Perform other administrative duties as assigned, supporting various departments and teams.

Desired Qualifications

  • 5+ years of reception experience in an office professional environment.
  • Excellent verbal and written communication skills, including spelling, grammar, and proofreading.
  • Proficiency with Microsoft Office Suite, specifically Excel and Word, with Microsoft Office Teams an asset.
  • Proven ability to perform administrative duties with professionalism, accuracy, and attention to detail.
  • Proven time management, prioritization, and organizational skills, with the ability to work independently and accomplish goals within agreed-upon deadlines.
  • Service-focused with an approachable demeanor.
  • Calm and positive attitude under pressure, with professionalism in all interactions.
  • Demonstrates flexibility and a positive, "can-do" attitude.
  • Team player who will step in to help wherever needed.
  • Superior respect for confidentiality and confidential matters.
  • Seeks continuous improvement and proactively identifies opportunities.
  • Ability to have some flexibility with work schedule when required.

Why Mawer?

  • Contribute to the firm's growth as a global, independent investment manager.
  • Learn and work within a high-performing team that has consistently delivered exceptional long-term investment results and high levels of client satisfaction.
  • Be part of a meritocracy where every role is valued, and every voice is heard.
  • Enjoy a flexible work environment with a blended workplace approach tailored to the unique needs of each department and team.
  • Take advantage of comprehensive health and wellness benefits, unlimited vacation days, and retirement planning assistance.

About Mawer

Mawer Investment Management Ltd. is an independent firm providing world-class, global investment management services to a broad range of institutional and individual clients. We are proud of our reputation as one of Canada's most respected investment management firms.

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