Administrative Support Specialist

4 weeks ago

Brampton, Ontario, Canada M.A.S IMMIGRATION CONSULTANT LTD. Full time
Position Overview

The role of the Office Administrative Assistant at M.A.S IMMIGRATION CONSULTANT LTD. is crucial for the smooth functioning of our organization. This position requires a proactive individual who can effectively manage various administrative tasks and support the HR department in achieving its objectives.

Key Responsibilities
  • Education: Secondary (high) school graduation certificate is required.
  • Operational Management: Oversee daily operations and ensure alignment with organizational goals.
  • Staff Supervision: Direct and manage staff activities to optimize productivity.
  • Budget Oversight: Plan and control budgetary allocations and expenditures.
  • Policy Implementation: Establish and enforce company policies and procedures.
  • Training: Facilitate training sessions for new and existing employees.
  • Appointment Management: Schedule and confirm appointments efficiently.
  • Communication: Handle telephone inquiries and relay messages accurately.
  • Data Management: Compile and analyze data, statistics, and other relevant information.
  • Report Preparation: Supervise the preparation of essential reports.
  • Inventory Control: Manage office supplies and maintain inventory levels.
  • Negotiation: Engage in collective agreement negotiations on behalf of the organization.
  • Grievance Procedures: Organize staff consultation and grievance handling processes.
  • Payroll Administration: Oversee payroll processes to ensure accuracy.
  • Travel Coordination: Arrange travel itineraries and make necessary reservations.
  • Research Activities: Conduct research to support organizational initiatives.
  • Data Entry: Perform accurate data entry tasks.
  • Marketing Collaboration: Work closely with the marketing team to communicate key messages.
  • Database Management: Maintain and manage digital databases effectively.
  • Bookkeeping: Execute basic bookkeeping responsibilities.
  • Performance Evaluation: Conduct performance reviews for staff members.
  • Work Environment Assessment: Evaluate programs and procedures to enhance workplace safety.
Experience Requirements
  • 1 to less than 7 months of relevant experience.
  • Employment Duration: Permanent position.
  • Working Language: English.
  • Work Hours: 35 hours per week.

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