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Legal Assistant, Agile
2 months ago
About the Role
The Agile Legal Assistant provides administrative and practice management support to legal professionals in various practice areas across the office. This role requires a confident, reliable, and service-minded individual with the ability to manage multiple tasks and adapt to changing priorities.
Key Responsibilities
- Assist the Legal Support teams with overflow work and backup coverage as needed.
- Draft, prepare, and proofread correspondence, accounts, and various transactional documents and forms.
- Conduct audits as part of the firm's audit inquiry team.
- Enter and maintain lawyer's dockets and coordinate with the accounting department, when necessary.
- Deal with and respond to client inquiries expeditiously and conduct follow-up.
- Open, maintain, and put away files, and maintain precedent systems using the firm's protocol for knowledge management.
- Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
- Prepare and update cheque requisitions and expense reports.
- Update and maintain client/matter lists and current client contact records electronically.
- Perform general administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.
- Maintain and organize files, both electronic and hard copy, as required.
- Demonstrate a team approach, support, and stand in for colleagues to cover absences, ensuring strict adherence to confidentiality.
Requirements
- Legal Assistant diploma or college certificate in office or business administration or equivalent.
- Familiarity with a law firm environment, ideally with 1 to 3 years of legal assistant or legal administrative assistant experience.
- Passion for working in a team environment, willing to help others, and comfortable with sharing work assignments.
- Strong grammatical skills, including punctuation and proofreading, attention to detail, and accuracy.
- Ability to produce a high-quality and quantity of work, occasionally under tight timelines.
- Able to meet deadlines, work well under pressure, and take initiative using sound judgment.
- Strong interpersonal and communication skills (both verbal and written).
- Excellent organizational/follow-up skills, attention to detail, proofreading, and accuracy.
- Professional manner, ability to exercise sound judgment in setting priorities.
- Demonstrated commitment to privacy and ethical conduct.
- Digital dexterity and proficiency in Microsoft Office applications, particularly Excel, Word formatting, and Outlook contacts and calendar functions.
Preferred Qualifications
- Experience with Elite, 3E, Intapp, iManage/document management systems.
- Exposure to a variety of practice areas, with a preference for finance, real estate, corporate, and litigation.
- Personal Property Registry accreditation.
- Audit experience.
