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Office Administration Specialist

3 months ago

Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time
Office Administration Specialist Job Description

Education: Completion of college or equivalent experience is required.

Experience: Candidates should have between 1 to 7 months of relevant experience.

Work Environment

This position is situated within the business services sector.

Key Responsibilities
  • Organize and facilitate seminars, conferences, and similar events.
  • Manage the flow of information within the team effectively.
  • Oversee and direct daily operational activities.
  • Handle incoming mail and distribute materials accordingly.
  • Develop and manage budgets and financial expenditures.
  • Plan and coordinate daily operational tasks.
  • Establish and enforce office policies and procedures.
  • Document and prepare minutes for meetings and conferences.
  • Define and implement office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Respond to telephone inquiries and relay messages.
  • Address electronic inquiries promptly.
  • Gather and compile data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Arrange travel plans, itineraries, and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct research as required.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service.
  • Maintain and manage a digital database effectively.
  • Execute basic bookkeeping responsibilities.
  • Plan, organize, direct, control, and assess daily operations.
Technical Skills

Proficiency in the following software is essential:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office Suite
  • Adobe Acrobat Reader
  • Google Drive
  • LinkedIn
  • Email communication
Screening Questions
  • Are you legally authorized to work in Canada?
  • Are you open to relocating for this role?

Employment Duration: Permanent position.

Working Language: English.

Work Hours: 40 hours per week.