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Office Administration Specialist

2 months ago

Toronto, Ontario, Canada NANDLAL PROFESSIONAL CORPORATION Full time
Position Overview

The Office Administration Specialist plays a crucial role in ensuring the smooth operation of our office at NANDLAL PROFESSIONAL CORPORATION. This position requires a proactive individual who can manage various administrative tasks efficiently.

Key Responsibilities
  • Organize Events: Arrange and coordinate seminars, conferences, and other professional gatherings.
  • Policy Implementation: Establish and enforce office policies and procedures to enhance productivity.
  • Meeting Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Determine and set up office routines and procedures.
  • Appointment Management: Schedule and confirm appointments for staff and management.
  • Communication: Answer telephone calls and relay messages effectively.
  • Data Analysis: Oversee the analysis of employee data and information.
  • Electronic Inquiries: Respond to electronic inquiries in a timely manner.
  • Data Compilation: Compile data, statistics, and other relevant information.
  • Report Preparation: Supervise the preparation of various reports.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Documentation: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform data entry tasks as required.
  • Project Coordination: Assign, coordinate, and review projects and programs.
  • Operational Management: Plan, organize, direct, control, and evaluate daily operations.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months in a similar role.
  • Employment Duration: Permanent position.
  • Language Requirement: Proficiency in English.
  • Work Hours: 40 hours per week.