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Administrative Assistant

2 months ago

Winnipeg, Manitoba, Canada R & R Aulakh Auto Service Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at R & R Aulakh Auto Service Ltd. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient use of resources.
  • Communication: Answer telephone calls, relay messages, and respond to emails in a professional and courteous manner.
  • Payroll Administration: Oversee payroll administration, ensuring accurate and timely processing of employee payments.
  • Front Desk Reception: Greet visitors, direct them to the appropriate contacts or service areas, and maintain a welcoming and organized front desk environment.
  • Operations Management: Plan, organize, direct, control, and evaluate daily office operations, ensuring maximum efficiency and productivity.
  • Computer and Technology: Utilize electronic schedulers, QuickBooks, and other software applications to manage office operations and maintain accurate records.
  • Area of Specialization: Invoices, accounts payable, and accounts receivable management.
  • Work Conditions and Physical Capabilities: Work in a fast-paced office environment, requiring attention to detail, repetitive tasks, and ability to multitask.
  • Personal Suitability: Excellent oral and written communication skills, flexibility, judgment, organization, teamwork, accuracy, client focus, and reliability.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Support for Persons with Disabilities: Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
  • Support for Newcomers and Refugees: Participates in government or community programs that support newcomers and refugees, recruits and mentors newcomers and refugees, and provides diversity and cross-cultural training.
  • Support for Youth: Participates in government or community programs that support youth employment, offers on-the-job training, mentorship, coaching, and networking opportunities for youth.
  • Support for Veterans: Provides awareness training to employees to create a welcoming work environment for Veterans.
  • Support for Indigenous People: Participates in government or community programs that support Indigenous people, offers mentorship, coaching, and networking opportunities for Indigenous workers, and provides cultural competency training.
  • Support for Mature Workers: Participates in government or community programs that support mature workers, applies hiring policies that discourage age discrimination, and provides awareness training to create a welcoming work environment for mature workers.
  • Support for Visible Minorities: Participates in government or community programs that support members of visible minorities, applies hiring policies that discourage discrimination, and offers mentorship programs and diversity and cross-cultural training.