Support Services Coordinator

1 week ago

Mississauga, Ontario, Canada Gia Investments Inc. Full time
About Gia Investments Inc.

Gia Investments Inc. is a dynamic organization seeking a highly skilled and organized individual to join our team as an Administrative Assistant. As a key member of our support services team, you will play a vital role in ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Event Planning and Coordination

We are looking for an individual who can arrange and coordinate seminars, conferences, and other events to support our business objectives.

Staff Support and Consultation

You will assist with staff consultation and grievance procedures, providing a supportive and confidential environment for our team members.

HR Department Coordination

As a key member of our support services team, you will coordinate the activities of the HR department to ensure they meet our organization's goals and objectives.

Information Flow and Management

You will be responsible for coordinating the flow of information within the team, ensuring that all stakeholders are informed and up-to-date on key developments.

Operational Management

As an Administrative Assistant, you will direct and control daily operations, ensuring that our business runs smoothly and efficiently.

Staff Direction and Evaluation

You will direct staff, evaluate daily operations, and motivate team members to achieve their best.

Administrative Tasks

You will be responsible for a range of administrative tasks, including opening and distributing mail, planning and controlling budget and expenditures, and recording and preparing minutes of meetings.

Office Procedures and Routines

You will establish and implement policies and procedures, determine and establish office procedures and routines, and oversee the classification and rating of occupations.

Recruitment and Scheduling

You will plan, develop, and implement recruitment strategies, schedule and confirm appointments, and answer telephone and relay telephone calls and messages.

Data Analysis and Management

You will oversee the analysis of employee data and information, answer electronic enquiries, and compile data, statistics, and other information.

Supply Management and Customer Service

You will order office supplies, maintain inventory, greet people, and direct them to contacts or service areas.

Information Filing and Correspondence

You will set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms, and other documents, and conduct research.

Performance Reviews and Bookkeeping

You will conduct performance reviews, perform basic bookkeeping tasks, and consult with clients after sale to provide ongoing support.

Computer and Technology Knowledge

You will have a strong understanding of MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word.

Security and Safety

You will undergo a criminal record check and be able to work in a fast-paced environment with tight deadlines.

Work Conditions and Physical Capabilities

You will be able to work independently, have a strong attention to detail, and be able to work with minimal supervision.

Personal Suitability

You will possess flexibility, judgement, organization, and a strong client focus, with the ability to work in a team environment.

Screening Questions

We will ask screening questions to ensure that you meet the requirements of the role, including being a student and being legally able to work in Canada.

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