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Administrative Coordinator

3 months ago

Burlington, Ontario, Canada SpecView Inc. Full time
Job Overview

SpecView Inc. is seeking a dedicated and organized Office Operations Manager to oversee our administrative functions. This is a permanent position with a full-time commitment of 40 hours per week.

Key Responsibilities
  • Assess and refine administrative processes to enhance efficiency.
  • Set work priorities, ensuring adherence to established procedures and timelines.
  • Manage daily administrative tasks within the organization.
  • Implement policies regarding the management of records in compliance with relevant legislation.
  • Coordinate office services, including logistics for accommodation, equipment, and supplies.
  • Conduct data entry and maintain accurate records.
  • Supervise and streamline office administrative protocols.
  • Prepare invoices for clients and manage shipping and receiving operations.
  • Maintain an organized inventory of supplies and equipment.
  • Deliver exceptional customer service and support.
  • Ensure proper packing and distribution of items.
  • Oversee storage areas for supplies.
Supervisory Role

This position does not involve supervisory responsibilities.

Technical Proficiency
  • Proficient in electronic communication and office software.
  • Experience with accounting software and spreadsheets.
  • Familiarity with MS Office Suite, including Excel, Word, and Outlook.
Transportation Requirements

Candidate must have their own transportation.

Work Environment

The role requires the ability to work independently in a fast-paced setting, managing tight deadlines and a significant workload while maintaining attention to detail.

Personal Attributes
  • Strong interpersonal and communication skills.
  • Demonstrated reliability and organizational abilities.
  • Capability to multitask and manage time effectively.
  • Adaptability and integrity as a team player.
Qualifications

Applicants should possess a college diploma or equivalent, with 2 to 3 years of relevant experience in a similar role.

Benefits
  • Comprehensive health care plan, including dental and vision care.
  • Free parking available for employees.