I&T Procurement and Vendor Management Specialist

3 weeks ago

Halifax, Nova Scotia, Canada Halifax Water Full time

Position Overview:
The Information & Technology (I&T) Goods and Services Analyst plays a pivotal role in overseeing the procurement of consulting resources, software solutions, and services for I&T projects and operational divisions. This position involves close collaboration with project teams and Procurement Services to ensure effective acquisition processes.

Key Responsibilities:

  • Coordinate with I&T personnel and project teams to facilitate resource requests, guiding them through the established I&T Resourcing process.
  • Engage with Procurement to identify optimal procurement strategies and templates for various initiatives, including Purchase Orders (POs), Requests for Quotations (RFQs), and Requests for Proposals (RFPs).
  • Adhere to Halifax Water's procurement protocols, ensuring compliance with organizational policies while collaborating on procurement solicitations.
  • Assist the I&T Team in evaluating proposals, conducting interviews, and facilitating product demonstrations related to vendor selection.
  • Manage the procurement lifecycle by tracking I&T acquisitions, coordinating timelines, and overseeing tasks assigned to involved parties.
  • Monitor contract expiration dates and collaborate with project and functional managers to assess the need for contract extensions.
  • Facilitate contract amendments in partnership with the I&T Team and Procurement as necessary.
  • Work with finance and project management teams to ensure precise tracking and reporting of financial data.
  • Serve as the primary liaison for vendors post-contract execution, addressing any issues or inquiries that arise during the contract period.
  • Identify and implement process enhancements to optimize procurement and vendor management practices within I&T.
  • Perform additional related duties as assigned.

Reporting Structure:
Reports to: Manager, Information & Technology Project Management Office
Supervises: N/A

Qualifications:
Education:

  • Post-secondary education in office administration, project management, or a related discipline; equivalent combinations of education and experience may be considered.
Experience:
  • A minimum of 3 years of experience in vendor management, procurement, contract management, or a similar field.
  • Experience in IT and OT is advantageous.
  • Familiarity with project management methodologies is beneficial.
Other Requirements:
  • Access to reliable transportation is essential.
  • Willingness to undertake necessary safety training as identified by legislative and operational needs.

Knowledge, Skills, and Abilities:

  • Strong grasp of resource management principles and practices within project teams and functional areas.
  • Exceptional communication and negotiation skills, fostering effective relationships with team members, vendors, and stakeholders.
  • Proficient understanding of project management practices.
  • Detail-oriented with robust analytical and problem-solving capabilities.
  • Proficient in MS Office tools and experienced in contract management and procurement processes.
  • Able to work independently while managing multiple priorities in a dynamic environment.

Work Hours: As per Collective Agreement
Compensation: As per Collective Agreement

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