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Administrative Coordinator

2 months ago

Parksville, British Columbia, Canada PERCY JOHN FLOORING LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PERCY JOHN FLOORING LTD. as a key member of our administrative staff.

Key Responsibilities
  • Policy and Procedure Development

Develop and implement policies and procedures to ensure efficient office operations.

Meeting and Event Support

Record and prepare minutes of meetings, seminars, and conferences, and ensure accurate and timely distribution to relevant parties.

Office Administration

Determine and establish office procedures and routines to maintain a smooth and productive work environment.

Scheduling and Coordination

Schedule and confirm appointments, meetings, and events, and ensure seamless coordination with relevant parties.

Communication and Customer Service

Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.

Data Management

Compile data, statistics, and other information to support business decision-making.

Advisory Role

Provide advice and guidance to senior management on administrative matters.

Supply Chain Management

Order office supplies and maintain inventory to ensure efficient operations.

Interdepartmental Liaison

Liaise with management, union officials, and HR consultants to ensure effective communication and collaboration.

Payroll Administration

Oversee payroll administration to ensure accurate and timely processing.

Travel Arrangements

Arrange travel, related itineraries, and make reservations as required.

Front Desk Reception

Greet visitors, direct them to relevant contacts or service areas, and maintain a professional and welcoming atmosphere.

Information Management

Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.

Document Preparation

Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.

Data Entry

Perform data entry tasks to support business operations.

Customer Service

Provide exceptional customer service to internal and external stakeholders.

Digital Database Management

Maintain and manage digital databases to support business decision-making.

Requirements
  • Education

Secondary (high) school graduation certificate.

Experience

1 year to less than 2 years of experience, or equivalent experience.

Work Environment

This is a permanent position, working 40 hours per week. The work language is English.