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Facilities Coordinator

2 months ago

Winnipeg, Manitoba, Canada Creative Manitoba Full time

Job Summary

Creative Manitoba is seeking a highly organized and detail-oriented Administrative Coordinator to manage operational and administrative functions for our organization. The successful candidate will be responsible for providing exceptional customer service, managing office supplies, and maintaining a clean and safe work environment.

Key Responsibilities

  • Manage front desk reception and provide exceptional customer service to members and clients
  • Manage rentals of offices, class and board rooms, including contracting, invoicing, and customer service
  • Coordinate event set-up, clean-up, and signage
  • Attend and open/lock up for occasional evening and weekend event rentals
  • Manage venue operations for First Friday, Fringe, and other events
  • Perform general maintenance of printer and other office equipment
  • Manage office and building supply inventories and purchasing
  • Perform general facility maintenance, including towel and tissue restocking, key management, and light bulb replacement
  • Update the website with member events, news, calls for submission, and career opportunities

Working Conditions and Environment

  • 30 hours per week, with occasional weekend and evening work
  • Opportunities for educational development and growth within the organization
  • Collaborative and respectful work environment
  • Commitment to fostering a supportive and inclusive environment for all individuals
  • Zero-tolerance policy for racism, ageism, sexism, homophobia, queerphobia, transphobia, ableism, classism, sizeism, cultural appropriation, and other forms of oppression

Requirements

  • Strong interpersonal and customer service skills
  • Ability to thrive in an open-concept, collaborative environment
  • Experience in facility management or office administration
  • Time management skills and ability to prioritize a varied workload
  • Computer literacy in Microsoft, Google, and WordPress environments
  • Advanced written and oral communication skills
  • Knowledge of Manitoba's arts and creative sector
  • Ability to maintain confidentiality