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Records Management and Information Specialist
3 months ago
Advance Your Career
The City of St. Albert, known for its dedication to environmental sustainability and community well-being, is looking for a Records and Information Management Specialist. This role is essential in delivering high-quality records and information management services to municipal staff. Reporting directly to the Manager of Records and Information, the Specialist will undertake the following responsibilities:
Design and Execution of Records Programs
- Conducting thorough research and analysis to develop, implement, and revise bylaws, policies, and directives;
- Assisting in the formulation and execution of operational procedures and processes;
- Providing expert advice, recommendations, and decision-making support for program implementation.
Support for Records and Information Programs
- Offering primary assistance to the Records Management Centre, including maintaining inventories and managing record inquiries, requests, retrievals, and returns;
- Facilitating training sessions on topics such as records classification, inventorying, indexing, and records disposition;
- Coordinating the final disposition of approved corporate records;
- Managing the program's webpage, including content creation and updates.
Implementation and Support of Electronic Document and Records Management System (EDRMS)
- Providing technical and advisory support for the selection, implementation, and ongoing maintenance of the City's EDRMS;
- Overseeing the migration of both structured and unstructured documents into the EDRMS environment;
- Developing strategies for ongoing migration to maintain the integrity of information assets and metadata;
- Promoting the features and benefits of the EDRMS to enhance staff adoption and success.
Qualifications
- A post-secondary degree focused on records and information management (or equivalent) is mandatory.
- A minimum of three (3) years of relevant experience, particularly in supporting a records and information management program, is required.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
- Strong analytical and time-management abilities, with the capacity to prioritize and manage multiple tasks effectively.
- Experience with RIM requirements in SharePoint collaboration environments is advantageous.
- Comprehensive knowledge of records and information management principles, policies, procedures, and systems, both physical and digital.
- Experience in implementing and managing an EDRMS is beneficial.
- Experience within a municipal government context is a plus.
- Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Information Governance Professional (IGP) are valued.
- Membership in professional organizations like ARMA International and AIIM International is considered an asset.
Work Schedule
The position offers a compressed work schedule of 72 hours bi-weekly, Monday to Friday, from 8:00 AM to 5:00 PM, including a regular day off every two weeks.
Compensation
The salary range for this position is $64,602 - $79,509 annually, along with a comprehensive benefits package.
Application Process
- Applicants are required to submit a cover letter and resume as two separate documents.
- Equivalent combinations of education and experience may be considered.
- This recruitment may also be used to fill future vacancies at the same or lower classification level.
- Interviews are typically conducted via video conference, with links and instructions provided to selected candidates.
Closing Statement
We appreciate the interest of all applicants in this position. However, only those selected for interviews will be contacted. Applications will only be accepted electronically.
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