Accounts Receivable Specialist

2 months ago

Vancouver, British Columbia, Canada Vancouver Aquarium Full time

Job Summary:

Vancouver Aquarium is seeking a highly skilled Accounts Receivable Specialist to join our Finance Team. As a crucial member of our team, you will play a pivotal role in managing daily accounts receivable functions, ensuring accurate and timely processing of transactions, recording revenue, and invoicing customers.

Key Responsibilities:

  • Manage daily accounts receivable transactions, ensuring accurate recording of revenue and maintaining accurate financial records.
  • Prepare and send invoices to customers accurately and in a timely manner, ensuring seamless communication and customer satisfaction.
  • Serve as the first point of contact for customers, providing responsive and courteous assistance in addressing inquiries and resolving issues.
  • Monitor and follow up on overdue accounts, implementing effective collection strategies to minimize losses.
  • Reconcile customer accounts and accounts receivable sub-ledger to the general ledger to maintain accuracy after each reporting period.
  • Perform inventory accounting procedures, including generating inventory reports, and reconciling inventory records to ensure accurate inventory levels.
  • Monitor inventory shrinkage and changes, making recommendations to strengthen inventory controls and maintain accurate inventory records.
  • Collaborate with the finance team to streamline and optimize accounts receivable processes, ensuring efficiency and effectiveness.
  • Participate in the development and implementation of policies and procedures related to accounts receivable, ensuring compliance and best practices.
  • Monitor and report on trends related to accounts receivable, identifying areas for improvement and making recommendations for process enhancements.
  • Maintain accurate and up-to-date accounts receivable records and analytics, ensuring timely and accurate financial reporting.

Requirements:

  • Certification in Accounting, Finance, or related field.
  • Proven experience (5 years) in accounts receivable and inventory accounting roles.
  • Strong understanding of accounting principles, financial reporting, and inventory management.
  • Proficiency in using financial software and skilled in MS Excel.
  • Exceptional attention to detail and accuracy in handling financial data.
  • Strong analytical and problem-solving skills, with the ability to identify and resolve discrepancies.
  • Effective communication skills, both written and verbal, for customer interactions and team collaboration.
  • Ability to exercise judgement, initiative, and discretion.
  • Demonstrated ability to adapt to and learn multiple software applications.
  • Proven ability to meet deadlines and work efficiently in a fast-paced environment.
  • Excellent organizational skills and ability to manage multiple tasks concurrently.
  • Customer-focused mindset with the ability to provide responsive and courteous assistance.
  • Collaborative and team-oriented, with the ability to work cross-functionally.

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