Office Coordinator

1 month ago

Milton, Ontario, Canada MK AUTO REPAIR & COLLISION Full time
Position Overview

The role of the Administrative Assistant at MK AUTO REPAIR & COLLISION involves providing essential support to ensure smooth office operations. This position requires a detail-oriented individual capable of managing multiple tasks efficiently.

Key Responsibilities
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Office Management: Organize and coordinate various events such as seminars and conferences.
  • Policy Implementation: Establish and enforce office policies and procedures.
  • Training: Facilitate training sessions for new employees.
  • Meeting Documentation: Record and prepare minutes for meetings and conferences.
  • Office Procedures: Develop and maintain efficient office routines.
  • Recruitment Strategies: Plan and implement effective recruitment strategies.
  • Appointment Scheduling: Manage and confirm appointments.
  • Training Management: Oversee training and development initiatives.
  • Communication: Handle telephone calls and relay messages promptly.
  • Customer Service: Provide excellent customer service and respond to electronic inquiries.
  • Inventory Management: Order and maintain office supplies.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them appropriately.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Documentation: Type and proofread various documents.
Work Environment

This position is set in a fast-paced environment that requires the ability to work under pressure and meet tight deadlines. Attention to detail is crucial as the workload can be substantial.

Personal Attributes

The ideal candidate will possess:

  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and sound judgment
  • Organizational skills and a team-oriented mindset
  • Reliability and a focus on client satisfaction
  • Effective time management skills
  • A quick learning ability
Experience Requirements

Candidates should have between 7 months to less than 1 year of relevant experience. This is a permanent position with a work schedule of 32 hours per week.

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