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Procurement Specialist

2 months ago

Fort McMurray, Canada Wood Buffalo Environmental Association (WBEA) Full time
Job Summary

The Wood Buffalo Environmental Association (WBEA) is seeking a highly skilled Procurement Analyst to join our team. As a key member of our procurement team, you will be responsible for developing, managing, and coordinating purchases and contracts for the organization.

Key Responsibilities
  • Purchasing Support:
    • Collaborate with WBEA staff to determine procurement needs, quality, and delivery requirements
    • Liaise between suppliers and staff to resolve purchasing supply issues, ensuring an accurate and timely provision of supplies
    • Process purchase requisitions and orders within WBEA purchasing guidelines
    • Prepare purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from the WBEA's accounting department
    • Prepare and maintain purchasing records, reports, and price lists
    • Maintain the company purchasing databases to high standards
    • Assist in developing specifications for equipment, materials, and services to be purchased
    • Provide purchasing support for all WBEA travels, training, and meetings
    • Prepare and track equipment warranty and service history in WBEA-sanctioned software
    • Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action
    • Reconcile or resolve value discrepancies from purchase orders to invoices
    • Verify receipt of goods by comparing items received (packing slips) to items ordered
    • Submit received documentation to accounting for processing
    • Provide purchasing planning, evaluation, and control information by collecting, analyzing, and summarizing data and trends based on price, quality, and delivery speed
    • Monitor and review purchasing budgets, undertaking cost/budget analysis, highlighting cost changes to supplies and equipment to assist with supplier choice
    • Negotiate with suppliers to obtain the best purchase price for individual products
  • Contract Support:
    • Interpret requirements to determine contract classification for RFP, RFQ, or Sole Source contracts within WBEA financial guidelines
    • Responsible for the execution of contracts, RFP, RFQ, or other bidding processes.
    • Work with internal staff to develop contract scope and ensure compliance with all aspects of external stakeholders
    • Collaborate with staff to create project plans and ensure compliance for external stakeholders regarding permitting, land use agreements, various surveys, and animal surveillance.
    • Collaborate with the Controller for review and approval of contracts
    • Ensure receipt of contract required documentation
    • Track contract status, activities, and deliverables through the company database
    • Participate in periodic review of contracts, their applicability, clauses, and effectiveness
    • Participate in contractor and vendor evaluations
    • Collaborate with the Controller to develop, maintain, and update policies and procedures for procurement
    • Participate in staff meetings and training programs as required
    • Support administrative and accounting functions within the WBEA
    • Assist the Business Services department with other tasks and outcomes when required
    Requirements
    • Designation in Supply Chain Management would be considered an asset
    • Have 5 - 7 years of relevant experience
    • Must be able to meet deadlines and conduct work in a timely manner
    • Have 5 - 7 years of relevant experience
    • A demonstrated ability to work with multiple parties and stakeholders
    • Excellent oral and written communication skills
    • An ability to maintain high levels of discretion when dealing with confidential information
    • A valid driver's license with a clean driving record
    • Experience with Fiix, Microsoft Office applications, specifically MS Excel
    • Highly developed computer, organizational, and time management skills
    • Critical thinking, strong planning, organizational, and management skills
    • Ability to work effectively in a team environment
    • Demonstrates a high standard of work ethic as a self-starter
    Work Environment

This is a local position, reporting to the WBEA Centre in Fort McMurray, Alberta.

Compensation

$72, $96,000.00

Pre-Employment Requirements
  • Drug & Alcohol testing
  • Valid Class 5 Driver's license, a clean driving record, and the ability to travel throughout the Regional Municipality of Wood Buffalo
  • Criminal record check