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Multilingual Project Coordinator

3 months ago

Gatineau, Quebec, Canada BGIS Full time

About Us

BGIS is a premier provider of tailored facility management and real estate solutions. With a dedicated team of over 6,500 professionals worldwide, we are committed to fostering innovation through our services while continuously seeking new avenues to enhance our clients' operations. We manage an extensive portfolio exceeding 320 million square feet across more than 30,000 locations globally, including North America, Europe, the Middle East, Australia, and Asia.

Position Overview

The Project Coordinator is responsible for overseeing the execution of project sub-components and non-technical initiatives.

Key Responsibilities

For the designated non-technical projects and project sub-components:

  • Facilitates project delivery through efficient coordination and management of assigned sub-components within broader projects.
  • Assists in drafting and executing vendor proposal requests, bid solicitations, and contract preparation/awards.
  • Oversees non-technical project delivery, including furniture installation, reconfiguration, office construction, painting, and re-carpeting.
  • Conducts research and collaborates with vendors to gather quotes, providing recommendations on preferred suppliers.
  • Prepares cost estimates for assigned non-technical projects.
  • Identifies and organizes resource requirements.
  • Creates schedules and tracks progress against established timelines.
  • Builds and maintains effective relationships with vendors, ensuring work is completed satisfactorily.
  • Ensures that assigned project sub-components and non-technical projects are completed on time, within scope, budget, and compliance with all regulatory, environmental, health, and safety standards.

Client Relationship Management

  • Develops and nurtures strong relationships with clients.
  • Takes responsibility for resolving issues, managing client expectations, and ensuring overall client satisfaction.
  • Escalates issues as necessary.

Project Administration

  • May undertake project administration tasks as required.

Qualifications and Skills

  • 3 to 5 years of experience in project administration or related administrative roles, complemented by a Community College diploma or equivalent training.
  • Strong administrative, coordination, and organizational skills.
  • Proven project coordination experience, with a track record of managing the end-to-end delivery of project sub-components.
  • Experience in delivering non-technical projects effectively.
  • Familiarity with vendor acquisition practices and contract preparation.
  • Proficient in preparing cost estimates.
  • Experience in creating project schedules and determining resource needs.
  • Ability to coordinate vendor activities and ensure timely completion of work.
  • Excellent communication and influencing skills.
  • Proficient in MS Office applications, with a demonstrated ability to quickly learn new software.

Licenses and Professional Development

Demonstrates an interest in pursuing accreditation from the Project Management Institute.

At BGIS, we value diversity and inclusion as key drivers of our business success. We are dedicated to maintaining a barrier-free recruitment process, providing equal employment opportunities to individuals from all backgrounds. We recognize that promoting diversity is essential to our ongoing pursuit of organizational excellence.

BGIS is an equal opportunity employer, and we encourage all qualified candidates to apply. If you require accommodation during the recruitment process, please reach out to us. We will work with you to provide suitable accommodations that consider your accessibility needs.